Office Assistant at Amref Kenya

Ref No: Amref/HSS-Office Assistant/2019/10-01

IDENTIFICATION

JOB GRADE A1

REPORTING TO

Administrative Assistant

DEPARTMENT/PROGRAM/PROJECT Health Systems Strengthening Programme

Main Purpose of the Job

To provide general office support services to the Health Systems Strengthening Programme

Principal Responsibilities

Key area Activities

• Distribution of mail
• Sort and distribute mail to the respective offices;
• Distribution of documents from office to office.
• Documentation
• Carry out basic documentation including photocopying, updating office activity calendar
• Preparing and organising conference materials
• Provide welfare services
• Prepare and serve tea to programme staff; General Office Support
• Provide support to in work processes as assigned
• Ensure safe and proper closing and opening of the office
• Ensure timely availability of office stationery and safe custody of the same
• Supervising cleaners assigned to the programme.
• Support in organising meetings.
• Collecting and recording returned supplies and taking laboratory specimens
• Preparing manuals for students for all refresher course in the laboratory 
• Carry out office errands as assigned
  
  Required Qualifications Education

Minimum

• O level Education.
• Computer Literate (word and Excel)

Experience

• One year experience in a busy office.
• Exposure to general office support
• Knowledge of modern office procedures

Skills

• Good Communication skills
• Customer service skills
• Basic organisation and planning skills.

Competences

• Honest, punctual and hardworking.
• Ethical, High integrity and reliable