Accountant- AP/AR at Technobrain

Job Purpose:

The accountant- AP/AR will be responsible for preparing, receiving, sending and verifying invoices in both payables and receivables. In this role you will be charged with the responsibility of completing payments by receiving, processing, verifying, and reconciling invoices as well as maintaining proper books of accounts. In addition, continuously support operational processes; and maintain a great teamwork and excellent customer service to enhance effective internal/external client relationships within own area of responsibility.

Key Responsibilities:

Account Payables:

• Preparing analysis of accounts, monitor accounts to ensure payments are up to date and research and resolve invoice discrepancies and issues.
• Capture monthly accruals of recurrent expenditure.
• Ensuring accurate transaction posting, assigning the collect GL accounts and cost centers.
• Maintain listing and supporting document of vendor prepayments, ensuring tax invoices are received, posted and applied.
• Accurate posting of supplier invoices and ensuring compliance to controls.
• Support external and internal audits and ensure effective implementation of audit recommendations.
• Clients relationship management – enquiries, clarifications & complaints.
• Ensure accurate and timely month-end closing tasks that include, account analysis, reconciliations, accruals, journal entries, actual to forecast variance analysis etc.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Generate reports detailing accounts payables status.
• Reconciliation of cash books and purchases ledgers.
• Maintain accounting ledgers by verifying and posting account transactions.
• Prepare and report on all taxes and statutory requirements including but not limited to: VAT, WHT, PAYE, NSSF, NHIF,NITA, HELB and other requisite deductions

Accounts Receivables:

• Ensure accurate and timely preparation of invoices.
• Ensure proper filing of credit notes and other account receivable documents.
• Ensuring that GL fully reconciles with AR sub ledger.
• Maintain an up to date accounts receivable ledger.
• Processing bank deposits and bank reconciliations.
• Generate reports detailing accounts receivable status.
• Assist in the preparation of monthly management reports including revenue, debtors and working capital reports.
• Reconciliation of debtors’ accounts.
• Preparation and dispatch of debtors’ statements
• Follow up with debtors on outstanding payments and attend to any queries raised and ensure they are resolved in a timely manner and payments received.

People Management & Leadership

• Strive for personal development by engaging in learning and seeking coaching and feedback on a regular basis.
• Contribute to team efforts by demonstrating responsibility, respect and accountability.
• Develop good relationships with team members, supervisors and managers while contributing time, energy and ideas to team efforts and meetings.

Client Engagement and Management.

• Develop, manage and maintain strong mutually beneficial relationships with external stakeholders e.g., auditors, banks, auditors, tax authorities etc.

Qualifications

• Bachelor’s degree in Accounting, Finance, or business related field;
• Certified Public Accountant (CPA) or Chartered Accountant (CA) certification.
• At least 5 years  of progressive accounting experience with at least 2 years on AP/AR management
• Experience in the Oil and Gas industry is preferred but not required.
• Strong computer skills, including proficiency in Microsoft Excel and accounting software and experience using financial systems e.g., ERP systems.
• Knowledge of GAAP, IFRS, and other relevant accounting standards.
• Strong financial, risk, client, people-management and leadership skills.
• Strong attention to detail, analytical, communication, interpersonal, and organizational skills.

Governance and Operational Risk Management :

• Accountability for role specific duties and responsibilities as defined in various Company Guidelines and Policies:
• Standard Operating Procedures (SOPs)
• Accountabilities and Delegated Authorities Matrix
• Business Requirement Document (BRD)
• Performance Management Policy
• Risk Management Policies and Procedures
• HR Policies and procedures
• Code of Conduct and Ethical Practice.