Stock Controller at Grounded

What You’ll Do

Leadership:

• Own the inventory function end-to-end and set the standards the wider operations team follows.
• Mentor, coach, and provide functional guidance to team members.
• Act as the escalation point for all complex stock discrepancies that junior controllers cannot resolve.
• Translate inventory data into business-level insights and present findings directly to senior leadership.
• Inventory Strategy & Optimization:
• Design and maintain the company-wide inventory model, including reorder points, safety stock levels.
• Assist demand forecasting and stock planning in partnership with Sales and Production.
• Drive measurable improvements in inventory turnover and reduction of slow-moving and obsolete stock.
• Build contingency plans for supply chain disruptions, seasonal surges, and demand shocks.
• System Governance & Data Integrity:
• Serve as system owner for Zoho Inventory, ensuring 100% real-time accuracy across all receipts, transfers, adjustments, and disposals.
• Establish and enforce data entry standards across all stakeholder departments.
• Proactively identify system weaknesses or data gaps and drive corrective action.
• Stock Control, Reconciliation and Audit Leadership:
• Lead daily cycle counts, reviewing outputs from junior team members and escalating discrepancies appropriately.
• Issue and review the daily Stock Report; hold all departments accountable to accurate, timely data.
• Design and lead monthly wall-to-wall stocktakes, including scheduling, team allocation, and post-count reconciliation.
• Lead deep-dive root-cause analyses on all significant variances, producing written findings and implementing corrective actions.
• Procurement & Cross-Functional Coordination:
• Partner with Procurement to track inbound shipments, manage delivery discrepancies, and oversee the Return to Vendor (RTV) process.
• Act as the senior inventory voice in cross-functional meetings with Finance, Sales, and Production.
• Compliance, SOP Ownership & Process Governance:
• Own and maintain all inventory Standard Operating Procedures (SOPs), conducting regular reviews and updating as the business evolves.
• Enforce FIFO/FEFO principles, hazardous material handling protocols, and OHS standards across the warehouse.
• Lead and support internal and external audits related to inventory.
• Financial Reporting & Business Intelligence:
• Prepare and distribute the daily Inventory Report by 9:00 AM covering stock levels, movement, valuation, and slow-moving items.
• Produce monthly management reports on stock valuation, turnover rates, and aging inventory — with actionable commentary.
• Support Finance in accurate COGS reporting and period-end inventory valuations.
• Projects & Continuous Improvement:
• Contribute to process improvements and system optimization.
• Help leverage use of data to drive continuous improvement in processes and outcomes.
• Participate in change management initiatives as the business evolves.

What You’ll Need

Qualifications & Experience

• Bachelor’s Degree or Higher Diploma in Accounting, Finance, or Supply Chain or Business Administration (with a Finance focus).
• Professional certification (e.g., CPIM, CSCP) is required.
• 3 – 5 years experience in stock control, with at least 1 year involving process oversight.
• At least 2 years in a senior or process-oversight role.
• Advanced Zoho (or comparable ERP) and Microsoft Excel proficiency.
• Prior experience in FMCG, manufacturing, or high-volume stock environments strongly preferred.