Accountant– FMCG at Corporate Staffing

Key Responsibilities:

Best-practice accounting procedures followed

• Processing of journal entries to General Ledger
• Daily, weekly and monthly journal entries processed when required
• All journal entries are authorised and signed-off before posted to general ledger
• Supporting documentation for journal entries are attached to journal batches
• Ensure correct GL coding, as per the chart of accounts, is used when journal entries are prepared
• Ensure that corrective journal entries are posted for transactions identified during the General Ledger reconciliation process (journal reference number to be recorded on GL reconciliation)

Build and update value-chain analyses by product, distribution channel, and customer where relevant.

• Complete accounting processes up to trial balance
• General ledger reconciliations are completed by the 15th of each month
• Ensure that supporting documentation for reconciling entries are attached to the GL reconciliation
• Identify and resolve reconciling discrepancies due to incorrect GL coding or incorrect automatic accounting instructions in the ERP system
• Ensure reconciling differences are resolved timeously
• Prepare the monthly GL reconciliation file for sign-off
• Query Resolution and ensure reconciling / open items are within KPI with documented reasons

Monitor hire-purchase and leased vehicle transactions

• Motor vehicle purchases are journalised and transactions posted to general ledger
• Interest on liability journal released monthly
• Reconciliations of amortisation schedules performed bi-annually
• Preparing of IFRS16 schedule
• Maintain the company’s Fixed Asset Register
• Processing of fixed assets acquisitions, disposals and reconciliation
• Process and ensure fixed assets acquisitions and disposals are recorded in ERP system based on International Financial Reporting Standard (IFRS)
• Perform a monthly reconciliation between the fixed asset register and GL accounts and highlight any discrepancies
• Ensure that monthly depreciation of fixed assets is accurately recorded in the ERP system
• Process IFRS Net Book Value Adjustments to fixed assets bi-annually (Dec & Jun)
• Acquisitions of fixed assets are documented and authorised according to the company’s authorisation matrix
• Asset disposals (written-off or sold) are documented and authorised according to the company’s authorisation matrix
• Ensure fixed assets counts are performed annually to ensure the register is accurate
• Proceeds from sale of assets are recovered and recorded in the ERP system

Assist in preparation of annual Capex budget

• Support and assist the reporting team by providing accurate financial information
• Prepare and submit financial reporting schedules monthly, quarterly and during annual forecasting cycles.
• Ensure reporting schedules / appendixes are submitted based on reporting calendar requirements. Schedules include:
• Fixed asset schedules (NBV, additions and disposals) submitted monthly
• Interest paid and received schedules submitted monthly
• Bank balance summary schedules submitted monthly
• Forex schedules submitted bi-annually (Dec and Jun)

Overheads/Structure Cost

• Responsible for monthly reporting and provision of any information required by region.
• Prepare the upload files necessary for and Polaris submissions on time to HQ.
• Ensure quality submissions in Polaris and ensure smooth flow between the tools and ERP system.
• Detailed analysis of the company financial performance and presentation to the Head of Finance
• Compliance to Internal Control policies & procedures and supporting the Annual Audit processes

Audit

• Assist with preparation and coordination of the audit process
• Prepare the annual audit file as per the external audit requirements with detailed listings, schedules and reconciliations
• Assist with year-end closings

Internal Control

• Assist with implementing and maintaining internal financial controls and procedures
• Maintain accounting controls by preparing and recommending policies and procedures.

Payments processing

• Ensure that payments are processed including creditor’s reconciliations
• Ensure that payments are processed in line with PR Purchase-to-Pay policy
• Ensure that all employee deductions (with supporting documentation) are communicated to HR/Payroll by the 10th of each month for payroll deduction
• Weekly reconciliation of Petty Cash and responsible for the management and maintenance of the function
• Management of corporate credit cards, payment and reconciliation

Reporting (Internal and External / Statutory)

• Prepare monthly, quarterly and bi-annual reports and ensure submission as per the required deadlines.
• Ensure the monthly accounting package is completed and signed off
• Validation of the Intercompany file
• Preparation of monthly, quarterly and annual tax returns
• Liaising with PWC / KPMG for all affiliate tax matters as well as the PRSA Tax and Treasury team
• Ensure timeously payment of all returns to avoid penalties and interest due to late payment.
• Employee related tax are reconciled monthly with HR/VIP payroll in preparation for submission to affiliate government revenue authority
• General ledger VAT accounts are reconciled monthly with VAT report generated in ERP.

Assisting with Projects

• Ensure successful user acceptance testing process as well as logging of issues and tracking resolution
• Reconciling between JDE and current ERP
• Liaising with required stakeholders
• Ensuring completeness of outputs in processing system

Assist with the JDE – Concur integration

• Productive relationships with internal and external stakeholders maintained
• Collaborates with internal teams (HR, IT, Supply Chain, Marketing and Commercial)
• Collaborate with PRSA Finance team in centralising functions
• Collaborate with external agencies

Personal Development

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Qualifications and skills

• BSc/BA in Accounting, Finance, or relevant field.
• 5 years working experience in an accounting environment experience required
• Experience in the FMCG environment is appreciated.
• Experience with JDE is preferred.
• Experience with Primavera and reconciling ERP to Primavera preferred.
• International environment exposure will be an added advantage.
• Preference will be given to applicants who have worked in a multi-national environment.
• Knowledge of accounting principles.
• Knowledge and use of ERP systems.
• Advanced Excel and PowerPoint.
• Candidates who can join immediately are encouraged to apply