Accountant at International Fertilizer Development Center (IFDC)

General

This is a Nationally Recruited Staff (NRS) position for two (2) year, renewable based on the performance of the incumbent and continuing availability of funding. The Accountant will be assigned financial management and accounting roles on several projects from time where his/her principle duties shall include but not limited to

Job Description

Duties and Responsibilities:

1. Review and process requests for travel and activity advances and accurately reconcile advances upon completion of travel or activities.
2. Review and process all the invoices and reconcile before entering in the accounting system.
3. Monitor expenditures against the project budget.
4. Follow up on timely expenses report submission by travellers.
5. Update and distribute individual cash advance statement to staff in the beginning of every month. Ensure consistent application of donor and IFDC financial policies and procedures.
6. Constantly review work practices and financial procedures for better operational efficiency and proactively raise management attention potential issues in accounts, financial processes and controls. This includes doing audits at country level on a regular basis.
7. Updating the Kenya office cost share table for both Space and Administration costs
8. Managing the Hosted Organization(s) advance account and sending their invoices for settlement Quarterly
9. In close collaboration with the IFDC Kenya Finance & Administration team, ensure general day-to-day project administration, including but not limited to purchase of equipment and services, organization of travels, logistics for project activities in Kenya.
10. In collaboration with IFDC field staff, coordinate the logistical payments of regional project activities.
11. Ensuring all Journals and Bank deposits are correctly and timely entered in Netsuite
12. Contribute to the development, improvement and monitoring of project procedures.
13. Maintain the filing system of all financial reports, field wire requests, bank reconciliations; field accounts review certifications and other finance documentation.
14. Prepare and sending payments to the head office for settlement
15. Use email, letters, and telephone to contact debtors and ensure retirement of all advances is within the timeframe.
16. Keep comprehensive database of all advances accounts holders in IFDC and make such available upon request.
17. Coordinate with the administration officer to ensure inventory list is updated regularly for all additions, deletions and changes in inventory
18. Ensure that physical verification of assets on a sample selection basis is conducted and a complete physically verified inventory is conducted and documented on a yearly basis.
19. Check and ensure that all vouchers are uploaded in the Netsuite
20. Prepare the Local staff payroll as per the law and ensure filling of the respective receipts for future reference.
21. Ensure compliance with taxation and statutory requirements including preparing and managing PAYE and other statutory requirements to ensure compliance.
22. Prepare on a timely basis the severance and payroll file/journals at the end of every month
23. Share the pay slips with staff by the end of every month.
24. Take lead in training and mentoring Assistant Accountants and Finance Intern(s) or trainees
25. Perform as needed other tasks assigned by the supervisor.

 Requirements

1. Bachelor’s Degree in Business Administration, Finance Management, Accounting or any other related field
2. CPA-K finalist
3. At least 7 years of experience in accounting/finance
4. Practical experience in the management of donor funded projects in the NGO sector.
5. Strong computer skills with experience in Netsuite, MS office suite
6. Proficiency in English, both in verbal and written communication.
7. Ability to communicate in French, as a second language, will be an added advantage.

Profile

1. Act in accordance with and defend the best interests of IFDC
2. Ability to work independently, under pressure to meet tight deadlines with quality output.
3. Strong sense of integrity and personal commitment to the achievement of goals.
4. Consistently maintains focus and perseveres in the face of obstacles, inspiring others to do the same.
5. Strong interpersonal and team working skills with ability to maintain effective work relationships;
6. Excellent communication skills with ability to express ideas clearly, logically and effectively
7. Anticipates key issues in work and identify creative and practical solutions.
8. Great organizational skills and attention to detail in operationalization of administrative and finance tasks.
9. Honors all commitments made to colleagues and partners.
10. Have the ability to work in a multicultural environment, are open-minded and seek to understand and empathize with those different to oneself