Accountant at Nairobi Metropolitan Area Transport Authority

 JOB VACANCY No.: NaMATA/HR/21/2023

NaMATA JOB GRADE 6 

Job Specification
This will be the entry grade for degree holders into this cadre. An officer at this level will work under direct supervision of a Senior Officer

Duties and responsibilities will entail assist in:
Specifically, duties and responsibilities will entail: 

• Preparing payment vouchers for suppliers
• Processing imprests and travel advances for staff
• Supervision of cash collections and banking balancing and reconciling cashbooks on daily basis including balancing and reconciling cash books on daily basis.
• Verifying posting of payments and receipts in the cashbook for accuracy
• Providing safe custody of payment vouchers and approved journal
• Preparing and updating creditor, debtors and general ledgers
• Ensuring statutory deductions are remitted on time
• Generation of sales invoices for approvals;
• Verification of amount billed as per relevant regulation;
• Facilitate prompt delivery of sales invoices;
• Debt collection and follow up in liaison with relevant department/officers;
• Respond to debtor queries;
• Reconciliation and distribution of debtors’ statement;
• Provide debt collection report on outstanding debts;
• Liaising with customers to provide billing information and support in order to facilitate swift payment of invoices due to the Authority;
• Maintain file of disputed invoices;
• Preparing Monthly Bank Accounts Reconciliations;
• Collection of Performance Contract Evidence on quarterly basis;
• Responding to suppliers’ queries on payments status in liaison with user departments and Supply Chain Department;
• Billing of vendor invoices;
• Processing of vendor payment vouchers;
• Liaising with other officers in handling supplier queries;
• Reconciliation of vendor accounts before any payment;
• Maintenance of disputed vendor invoice file;
• Processing of relevant statutory deductions payments;
• Supervise stock take and reconciliation;
• Reconcile general ledger expense accounts;
• Preparation and maintenance of accurate prepayments, accruals and provision schedules;
• Liaising with Human Resource & Corporation Secretary on Directors and Staff payments status;
• Processing staff imprests, surrenders and claims;
• Preparation of payroll payment vouchers;
• Management of Directors payments and PAYE;
• Preparation of Directors cost breakdown;
• Reconciliations of Directors and Staff accounts;
• Preparation of overdue Staff and Director Debt reports;
• Performing bank transfers and banking;
• Reconciliation of all employee cost ledger accounts;
• Digitizing Imprests and Imprest Surrender documents;

Requirements for Appointment 
For appointment to this grade, an officer must have:

• Bachelor’s Degree in Commerce, Business Management, Business Administration (Accounting or Finance option) or other relevant and equivalent qualifications from a recognized institution.
• Proficiency in computer skills; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

Behavioural Competencies / Attributes 

• Strong communication and reporting skills;
• Attention to detail and quality orientation skills;
• Problem solving and analytical skills;
• Interpersonal and negotiation skills; and
• Professionalism.