Accountant at Salaries and Remuneration Commission

Job Purpose

• This position is responsible for making entries into the books of account, carrying out system reconciliations and processing of payments.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• N/A

Operational Responsibilities / Tasks

• Preparation and generation of monthly and annual cash plans in IFMIS system in line with approved budgets;
• Processing of exchequer requests; 
• Capture of revenue in IFMIS Accounts Receivable module;
• Verification of documents received for payment, ensuring that payee details are correct and initiating payment for valid transactions in IFMIS;
• Transfer of duly approved payments from IFMIS to CBK Internet Banking module for onward transmission of funds; 
• Capture and reconcile all General Ledger accounts in the Commission accounting system and IFMIS and clear IFMIS suspense accounts in a monthly basis;
• Reconcile IFMIS cash book to Commission’s accounting system cash book on a monthly basis;
• Management of used and unused accountable documents including ensuring proper filing and retrieval of payment vouchers when required;
• Update imprest and assets registers;
• Prepare audit file and necessary audit schedules as required;
• Prepare monthly and quarterly expenditure analysis, budgetary draft reports and any other reports and returns that may be required;
• Carry out reconciliation for system entries, statutory deductions, supplier payments and any other reconciliations that may be required;
• Carry out petty cash management activities including generation of cash withdrawal requests in IFMIS, forwarding approved forms to CBK and subsequent withdrawal and accounting of petty cash;
• Immediate receipting and banking of money received to the respective Commission’s bank account;
• Implement internal controls and examine the payment process for accuracy;
• Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
• Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.

Job Dimensions:

Financial Responsibility

• N/A

Responsibility for Physical Assets

• Computer
• Office furniture and equipment

Decision Making / Job Influence

• Operational
• Analytical

Working Conditions

• Office setting with occasional travel out of office

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s Degree in Commerce, Economics, Business Administration or related field from a recognized university.

Professional Qualifications / Membership to professional bodies

• Possess CPA or ACCA qualification

Previous relevant work experience required.

• Three (3) years of work experience in a comparable organization

Functional Skills, Behavioral Competencies/Attributes:

• Meets the requirements of Chapter Six of the Constitution
• Ability to deliver results in a complex and dynamic environment
• Ability to identify customer needs, develop service standards and deliver service excellence
• High level of integrity and interpersonal skills
• Ability to work with minimum supervision and under strict timelines
• High level of attention to detail
• Knowledge of relevant computer applications
• Excellent analytical and communication skills
• Demonstrated knowledge in accounting software and relevant computer applications
• Awareness of relevant Legislation and applicable standards (IPSAS, IFRS and IAS)