Accounts & Admin Assistant at Diba Archiventure Ltd

We are looking for a smart, organized, and detail-oriented Accounts & Admin Assistant to join our growing team in Nairobi. The ideal candidate will support the finance and administration department in day-to-day operations, data entry, record keeping, and office coordination.

This is a great opportunity for someone who is proactive, reliable, and looking to grow within a dynamic business environment.

Key Responsibilities:

• Assist in daily accounting data entry and record updates
• Prepare invoices, quotations, receipts, and payment vouchers
• Maintain organized filing systems for financial and administrative documents
• Support bank reconciliations and supplier statement follow-up
• Assist in petty cash management and expense tracking
• Follow up on client payments and outstanding balances
• Support procurement records, purchase orders, and delivery documentation
• Handle office administration duties and general coordination
• Maintain spreadsheets and reports using Excel
• Provide support to the Finance Officer and management team

Requirements:

• Diploma or Degree in Accounting, Finance, Business Administration, or related field
• Minimum 1–3 years of relevant experience
• Good knowledge of Microsoft Excel and basic accounting systems
• Strong organizational and time management skills
• High level of accuracy and attention to detail
• Good communication skills
• Honest, responsible, and professional attitude
• Ability to work under pressure and meet deadlines

Added Advantage

• Experience with accounting software such as QuickBooks, Sage, or Odoo
• Experience in construction, manufacturing, or trading environment