Accounts Administrator at Corporate Staffing

Responsibilities

• Handles incoming and outgoing calls (receive calls, screens, and routes).
• Receives incoming documents, and distributes them to the concerned person.
• Maintain hard copy and electronic filing system for Admin files ​and legal documents relating to office operations.
• Maintains and updates the directory of company contacts.
• Maintain a pool of suppliers for print material reproduction, courier services, etc.​
• Liaise with the corporate services department for office operations ​(e.g. trade licenses, office leasing, telephone registration, etc.).​
• Book and keep records of the company’s subscriptions and office. ​
• Vendors report and paperwork for sales, admin, and accounts departments.
• Entering general accounting transactions on a day-to-day basis such as invoices, purchase orders, official receipts, and payment vouchers in a computerized accounting system.
• Knowledge of preparing cash flow statements.
• Maintain fixed asset register.
• Prepare payroll and know about social security tax, income tax, and other applicable tax rules.
• Prepare bank reconciliation statement.
• Maintain and organize the necessary records/files to support transactions related to the area of assignment.
• Prepare inputs into the monthly management accounts and originate the necessary journals
• Responsible for the preparation and submission of periodic statutory deductions and filings before the set deadlines
• Reconciling supplier accounts and preparing payments thereto.
• Managing and controlling petty cash for assigned activities.
• Performing bank reconciliations for assigned M-pesa tills and bank accounts.
• Should be good at drafting letters.

Qualifications & Experience

• A Diploma/Bachelor’s degree in Accounting/Business related field from a recognized university
• Certified Public Accountant of Kenya (CPA-K) level II
• At least 1-year accounting experience in a Construction/Manufacturing industry or busy environment
• Hands on experience in debtors’ management and collection and inventory management.
• Experience in tendering will be an added advantage
• Good knowledge of Microsoft Excel and Word
• Strong communication and good organizational skills
• Conversant with ITax and filing returns
• Be self-directed and self‐motivated.
• Be detail oriented, organized and accurate.
• Demonstrate the ability to work with numbers and understand a broad range of common
• Handle financial matters in a timely manner.
• Possess computer skills, including a working knowledge of common software programs.
• Be able to work with diverse personalities.
• Candidates who can start immediately are encouraged to apply