Interim Finance Coordinator at Stratostaff

Role Purpose:

The role focuses on coordinating day-to-day financial operations, maintaining accurate financial records, supporting budgeting and reporting, monitoring transactions, and helping ensure compliance with internal policies and applicable requirements. The ideal candidate is a detail-oriented finance professional with strong financial management and analytical skills, sound integrity, effective stakeholder coordination, and the ability to meet deadlines while improving processes.

Duties and Responsibilities:

Financial Operations & Reporting

• Coordinate day-to-day financial transactions and maintain complete, accurate, and up-to-date financial records.
• Support preparation of periodic financial statements, management reports, and other financial summaries.
• Reconcile accounts and financial records, investigate discrepancies, and follow through on resolution.
• Monitor cash flow, expenditure, and budget utilization, escalating material variances or emerging issues.
• Coordinate payment documentation and approvals in line with established procedures.

Budgeting & Financial Analysis

• Support the preparation, monitoring, and review of departmental and organizational budgets.
• Compile and analyze financial data to identify trends, variances, risks, and opportunities for cost efficiency.
• Prepare budget-versus-actual reports and provide clear explanations of significant variances.
• Provide timely and accurate financial information to support planning and management decision-making.

Compliance & Internal Controls

• Apply internal financial policies, procedures, and approval controls consistently.
• Maintain organized supporting documentation and audit trails for financial transactions.
• Support internal and external audit processes by preparing requested schedules and documentation.
• Identify potential control gaps, irregularities, or compliance concerns and escalate them appropriately.
• Handle financial and organizational information with confidentiality and integrity.

 Stakeholder & Process Coordination

• Coordinate with relevant internal teams and external parties on invoices, payments, reconciliations, and financial queries.
• Communicate financial information clearly to colleagues and stakeholders who may not have a finance background.
• Track outstanding financial actions and follow up to support timely resolution.
• Identify opportunities to streamline, standardize, or automate finance processes and improve operational efficiency.
• Prioritize competing tasks and meet reporting and transaction deadlines while maintaining accuracy.

Requirements

Qualifications, Experience & Attributes

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related discipline.
• Relevant experience in financial coordination, accounting, finance operations, or a similar role.
• Practical understanding of financial reporting, reconciliations, budgeting, and internal controls.
• Proficiency in Microsoft Excel and other Microsoft Office applications; familiarity with accounting or ERP systems is an advantage.
• Strong numerical, analytical, organizational, and problem-solving skills.
• High level of integrity, discretion, attention to detail, and accountability.
• Ability to communicate effectively, collaborate across teams, and manage competing priorities.

Key Competencies

• Financial management and reporting: Ability to coordinate financial transactions, maintain accurate records, support budgeting, and prepare timely and reliable reports.
• Financial controls, compliance, and integrity: Ability to follow financial policies, maintain audit-ready documentation, safeguard resources, and handle sensitive information ethically.
• Analytical thinking and commercial acumen: Ability to interpret financial data, analyze variances, identify risks and inefficiencies, and provide useful insights for decision-making.
• Stakeholder management and collaboration: Ability to coordinate effectively with internal teams and external stakeholders, communicate financial matters clearly, and resolve queries promptly.
• Planning, execution, and continuous improvement: Ability to organize workloads, prioritize competing deadlines, deliver accurate work on time, and identify opportunities to improve finance processes.