Accounts Assistant (Receivables) at Fairmont Hotels & Resorts

Job Description

Accounts Assistant (Receivable)

Are you a dynamic and results-driven professional with a passion for finance and accounting in the hospitality industry? We are looking for you!

What is in it for you:

• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies and the opportunity to earn qualifications while you work
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference in the local community through our Corporate Social Responsibility activities, like Planet 21

What you will be doing:

Reporting to the Credit Manager, responsibilities and essential job functions include but are not limited to the following: 

• Assist in the timely billing of client’s bills.
• Maintain a filing system for account receivable records.
• Assist in balancing daily transfer to city ledger and post, edit and update to accounts receivable system.
• Assist in the reconciliation of accounts.
• Respond and contact clients for queries.
• Contact debtors for payment follow ups.
• Ensure all invoices have the appropriate documentation attached and approvals prior to processing.
• Process bills and statements and have them sent to clients promptly.
• Maintain a filing system for accounts receivable records.
• Maintain clear lines of communication with outside companies to ensure timely and accurate settlement of debtors.
• Check arithmetic accuracy and invoices.
• Calculate travel agent commissions.
• Aid in the preparation of the travel agents cheque listing.
• Use finance computer programs.
• Bring to Credit Managers attention any balances that are not properly supported.
• Invoice on the computer as per contract for travel agents and others.
• Prepare delivery letters for invoices.
• Make photocopies for invoices for our back-up copy.
• Rebate overcharges as analyzed when invoicing and raise miscellaneous for any undercharges.
• Print file and distribute daily reports i.e ageing by class, balancing reports and edit transfers.
• Apply credits arising from rebates. Transfers. Voids etc.
• Prepare AR reconciliations as assigned by Credit Manager

Qualifications

Your experience and skills include:

• Previous experience is an asset
• A graduate degree in accounting or equivalent.
• Familiarity with hotel property management systems (PMS) and accounting software is an advantage.
• Strong numerical and analytical skills.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Proficiency in using accounting software and Microsoft Excel.
• Knowledge of billing and invoicing procedures.
• Ability to maintain professionalism and composure in dealing with guests and payment disputes.