Accounts Assistant, Receivables at Ol Pejeta Conservancy (OPC)

Role Summary 

The Accounts Assistant – Receivables supports the Finance Division by managing accounts receivable processes. This position is responsible for ensuring accurate revenue recording, timely collections, and effective communication with customers and Divisional heads. 

Key Responsibilities

• Revenue Management: Accurately collate and record all revenues in line with the Debtors policy, ensuring systematic tracking and reporting. 
• Account Maintenance: Oversee employee staff accounts, ensuring accuracy and promptly addressing any delays in debt collection to maintain financial integrity. 
• Daily Audits: Conduct daily audits on revenue-generating units to verify completeness and accuracy, supporting effective financial oversight. 
• Payment Processing: Ensure timely recording and allocation of receipts and withholding tax credits to the appropriate debtor ledgers on a daily basis. 
• Reconciliation Duties: Perform regular reconciliations of debtor accounts and any other balance sheet reconciliation assigned by identifying discrepancies and proposing necessary adjustments to ensure accurate financial records. 
• Inter-Divisional Liaison: Collaborate with divisional heads to resolve pricing and quantity discrepancies, facilitating smooth operational processes. 
• Customer Engagement: Address customer enquiries and concerns promptly, fostering strong relationships and ensuring high levels of customer satisfaction. 
• Invoice Management: Efficiently dispatch invoices and customer statements monthly, while ensuring all documentation is properly processed and signed off. 
• Credit and risk management: Conduct basic credit checks and support the review of customer creditworthiness by flagging potential collection risks and escalating high-risk accounts to the relevant stakeholders. Also assist in the implementation and adherence to credit control procedures.
• Internal Controls & Compliance: Ensure compliance with company financial policies and procedures and support continuous improvement in risk and control processes related to accounts receivable. 
• Documentation Oversight: Ensure all orders, delivery notes, invoices, credit notes, and journals are approved and accurately filed for easy retrieval. 
• Proactive Collections: Actively pursue timely payments from customers while managing communications with third-party collectors when necessary to optimise cash flow. ∙ Any other duty that may be assigned from time to time by the line manager. 

Qualifications, Experience and Skills:

Qualification 

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field ∙ CPA – Part II Qualification or equivalent 
• Active progression towards full CPA qualification is an added advantage. 

 Experience 

• 1 – 2 years of progressive experience in a high-volume accounts receivable environment,  ideally spanning both profit and non-profit/NGO sectors 
• Demonstrated expertise in budgeting, compliance, and donor reporting 

Key Skills and Qualities; 

• Detail-oriented with excellent organisational, critical thinking and problem-solving skills ∙ Ability to thrive in a high-paced, fast-turnaround business 
• Be positive, motivated, ambitious, and proactive, with a “can-do” attitude. 
• Adaptable – ability to respond quickly to a shifting reality and adjust initiatives and priorities accordingly 
• Good understanding of financial risk in receivables and credit control. 
• Knowledge of credit risk indicators and financial ratios to support risk profiling and account monitoring. 
• Great interpersonal, communication and collaboration skills. 
• Familiarity with dashboards and reporting tools (e.g., Power BI, Tableau, or similar) is a plus.