Accounts Assistant at The Veterinary Medicines Directorate

REF NO. VMD 04/2023
Scale: VMD 8
Basic Salary: Ksh 33,500 X 3,500-59,500 X 4,000-63,500
Terms of Service: Permanent and pensionable
Qualifications and Requirements:
For appointment to this grade, an officer must have: -

• Diploma in Accounting/Finance, CPA II, ACCA II or an equivalent accounting qualification from a recognized institution;
• Proficiency in computer applications;
• Fulfil the requirements of Chapter Six (6) of the Constitution.

Responsibilities:
Duties and responsibilities entail; -

• Preparing payment vouchers and submitting for processing in accordance with the laid down rules and regulations;
• Maintaining registers of documents received and dispatched from the department;
• Maintaining primary records such as cashbooks, ledgers, vote books and registers and preparing management reports e.g., imprest and expenditure returns;
• Issuing receipts for monies received;
• Filing payments and receipts vouchers and ensuring safety of accounts files;
• Ensuring safe custody of finance records and assets;
• Maintaining registers of fixed assets, and debtors;
• Balancing and reconciling cashbooks on daily basis;
• Facilitating for withdrawal of cash for office use and ensuring safety of the same at all times;
• Preparing bank reconciliations, cash flow statements and monthly reports;
• Ensuring security of cheques and cheque books
• Processing and filing of statutory returns with the relevant institutions;
• Verifying cashbook, payment and surrender vouchers;
• Reviewing of the monthly staff payroll journals
• Preparing all transfer letters for submission to the bank to effect payments;
• Reconciling ledger control accounts, debtors and creditors ledger accounts; and
• Preparing Audit supporting schedules for audit purposes;

Competencies and Skills

• Analytical;
• Communication;
• Interpersonal.