Accounts Clerk (Bank & Cash) at Hyatt Place

We are looking for an Account Clerk (Bank & Cash) who will support the smooth and efficient running of the Accounting Department while maintaining the Company’s and Hyatt International's high standards of financial record keeping. He/she will be responsible for posting bank and cash transactions to the general ledger and the operating system. Supports the Chief Accountant departmental communications, reports, requests, documents created and received by the team adhering to legislation that is relevant to the department. The incumbent will also support the Chief Accountant in ensuring best practice activities are planned, delivered and documented for internal and external audit and performing follow-up as required. His/her responsibilities will include but not limited to:
Financial

• Ensures daily transfers from Operating Systems are accurate and mails statements to guests with recent activity in the hotel attaching pertinent back-up
• Attaches copies of folios, food and beverage guest checks, and miscellaneous vouchers if necessary
• Posts receipts on the operating system and allocates receipts to open invoices
• Reconciles actual collections to receipts as per the operating systems and to the general ledger and perform bank and cash reconciliations on a daily basis for circulation as per Company policy.
• To report immediately any discrepancies to the Chief Accountant with copy to the Group Finance Controller
• Researches and circulate declined bank cards and other credit card charge backs reports with justification and validity prior to adjustments on credits
• Assists in the preparation of month end bank and cash reconciliation and participate in the quarterly, bi-yearly, yearly inventory of stock and operating equipment
• To reconcile his/her house fund daily and keep his/her safe neat and tidy
• The combination for the safe should be written on a card, sealed in an envelope, which should be signed by the Accounts Clerk – Bank and Cash together with Chief Accountant. This envelope to be kept with the Chief Accountant, and to be used in the case of an emergency
• To open the Front Office safe depository, every morning, in the presence of a designated Accounts employee and Front Office Manager/Night Manager, and collects the deposit envelopes, which are checked against the deposit sheet
• To report immediately any envelope missing to the Chief Accountant.
• To check each item in the envelope against the enclosed list, and any differences should be listed in the over/short column provided on the deposited sheet.
• To prepare banking slips for cash and cheques and deposit all cash and cheques in the Company’s bank account before 11am
• To prepare the Cash report and forward the same to the Chief Accountant
• To provide change to Front Office and to designated Outlet POS staff
• To pay petty cash expenses after verifying the approved petty cash vouchers and supporting documents
• To prepare a weekly summary of all petty cash payments and tips for reimbursement. This should be passed to the Chief accountant for approval, along with all supporting documents for reimbursement
• Performs other tasks as and when assigned by supervisors in other areas of accounts
• Maintains a proper filing system and high level of record confidentiality
• Prepares reports as requested to develop a more informative database for improved management decision making and critical evaluation of work activities
• Prepares all appropriate period closing reports and entries.

Operational

• Support and assist in the smooth running of the accounting department, exerting diligent financial process whilst ensuring that accounting and company policy are adhered to.
• Takes responsibility for the duties and tasks assigned to the role, ensuring that all work is carried out in a timely and professional manner
• Collaborate with colleagues to maximize guest satisfaction and comfort, delivering a positive and responsive approach to enquiries and problem resolution
• Support and deliver on the strategies and objectives of the accounting department taking ownership for assigned areas of responsibility
• Develops and builds own skills, knowledge and experience at every opportunity within accounting department, which aligns with the culture of growth, development and performance expected by the company
• Collaborates with the Head of Department, ensuring that departmental inventory is maintained, that productivity targets are achieved and performance levels are attained
• Build and maintain effective working relationships, communicating with key stakeholders whilst promoting the company culture and values
• Ensures adherence to all legislation where due diligence requirements and best practice activities are planned, delivered and documented for internal and external audit, performing follow-up as required

Qualifications
Required Qualifications/Certification

• Diploma in a finance related course or its equivalent
• CPA, ACCA (Complete or completed one level) or its equivalent an added advantage
• Experience: Previous experience in a similar role is required