Accounts Clerk at Kenya Institute of Supplies Management

Ref. AC-001/2022

Job Summary

• To support the finance and accounting function of the Institute 

KEY DUTIES AND RESPONSIBILITIES

• Bookkeeping and general accounting Creating and maintaining spreadsheets
• Operating data terminals calculators and other standard office equipment
• Performing clerical work and interoffice support including receiving and processing mail
• Invoicing and reconciliation for varying departments 
• Maintaining and promoting excellent vendor relations
• Assembling, sorting and tabulating codes and filing data
• Verifying claims and processing orders and deposit slips Collect and sort invoices and checks
• Mail checks to both other businesses and employees
• Keep a thorough record of business transactions and enter data from daily work logs into the Institute’s general ledger system
• Keep a thorough record of all company charges, as well as any refunds that have been issued
• Keep track of any consumer issues that require a refund and make sure that the refunds areissued in a timely manner
• Assist senior accounting personnel with any tasks conducted within the accounting department, or any tasks that require accounting personnel to take part
• Key in or type up any documents or items that the accounting department is responsible for, 
• including checks and invoices, as well as vouchers, accounting statements, and other reports and records Process invoices/bills so that they can be paid
• Contact consumers to notify them of delinquent accounts and accept any payments made at the time of contact
• Organise unbanked cheques within the business to be delivered to the bank on a daily or weekly basis, in line with turn over cash handling to deposits

QUALIFICATION AND KNOWLEDGE

• Professional Certification in CPA- II is a must Computer Literate

EXPERIENCE

• Two (2) years of relevant working experience.

SKILLS/COMPETENCE

• Have strong personal values and character, maintains confidentiality
• Demonstrated ability to communicate effectively (verbal and written) with all levels of internal and 
• external customers in a professional manner
• Analytical, good planner, highly organized
• Self-driven and result oriented
• dedicated and excellent team player 
• Proficiency in use of word, data and accounting software
• In addition to the professional qualifications, successful candidates will be required to meet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body