Openings at Kenya Institute of Supplies Management

Ref. HRM-001/2022

Job Summary:
Tprovide leadership and policy development on all Human Resource and Administration functions in line with set business plans and objectives by ensuring the Institute attracts, develops and retains the best talent in the industry and aligning them tthe business strategy tdeliver the Institute's mandate.

KEY DUTIES AND RESPONSIBILITIES

• Developing and implementing HR strategies and initiatives aligned with the overall business strategy
• Conduct workforce analysis, determine optimum staff requirements and design organizational 
• structure that maximizes synergies across functions tsupport the implementation of the approved strategic plan
• Provide oversight on the recruitment and selection process tensure the Institute has a 
• critical mass of qualified human resource within the approved establishment with the 
• required competencies necessary for the implementation of functional strategic management plans
• Design and Coordinate the implementation of the performance management system and 
• ensure that individual and team performance is continuously monitored and measured 
• against realistic but challenging targets aligned tthe strategic direction by clearly defining 
• performance measures and indicators, expected timeframe as well as resource requirements.
• Oversee implementation of an effective human resource management information system for monitoring, tracking, and evaluating employee activities including staff training, performance management, and welfare programs.
• Coordinate resolution of employee grievances and disciplinary cases, recommending 
• appropriate action tresolve problems as well as assisting employees tfind satisfactory 
• solutions tpersonal problems through counselling services
• Develop and implement human resource policies and procedures aimed at enhancing workplace relations
• Assess training needs analysis and baseline attitude surveys tdesign and implement 
• relevant training programs aimed at building capacity.
• Facilitate implementation of Administration and Human Resource Policies and practices
• Maintain employee records and employment contracts
• Conduct performance appraisal for support staff 
• Facilitate employee relations and welfare initiatives
• Payroll processing manage the Leave program
• Coordinate and ensure compliance with Workplace safety, Labour Laws and related statutory requirements
• Facilitate premises maintenance and outsourced services management, records management 
• and coordination of general administrative services.
• Create regular reports and presentations on HR metrics trelevant government bodies like 
• Labour office, NEA (e.g. turnover rates, employee returns).
• Prepare and manage HR/Admin operating and Capital budget.

QUALIFICATION AND KNOWLEDGE

• Master’s Degree in a relevant field
• Bachelor’s Degree in Human Resource Management/ Social Science from a recognized university.
• Professional Certification in Human Resource Management;
• Member of the Institute of Human Resource Management (IHRM) in good standing.
• Holds a valid Practicing Certificate from the Institute of Human Resource Management (IHRM))

EXPERIENCE

• A minimum of eight (8) years’ relevant working experience, four (4) years of which should be at management level, in Human Resource Management

SKILLS/COMPETENCE

• outstanding competency on all Labour Laws and statutory requirements decision making, leadership skills, 
• Leadership, planning and organizing skills, 
• Communication and interpersonal skills.
• customer service skills, 
• A team player with strong analytical skills.
• conversant with HRIS
• In addition tthe professional qualifications, successful candidates will be required tmeet the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. TO-001/2022

Job Summary:
Tcoordinate, promote, organize CPD workshops, seminars and conferences tensure delivery of training programs

KEY DUTIES AND RESPONSIBILITIES

• Conduct surveys tinform programs of the Institute Identify participants for survey collaborate with IT and membership tadminister questionnaires
• Collect and analyze data from the survey Prepare reports of the survey
• Coordinate the development of annual CPD calendar 
• Develop ToR’s, work plans and contracts for the taskforce 
• Facilitate selection of the taskforce tdevelop the course content for the identified workshop themes
• Follow up with the Taskforce ttrack development of the course content
• Facilitate development of CPD work plan and budget
• Initiate and support marketing of the annual CPD program Coordinate marketing of CPD programs 
• Draft marketing correspondence
• Develop fliers and adverts and facilitate placement in various media
• Coordinate preparation of workshop training material 
• Facilitate selection of trainers tpresent at the workshops
• Facilitate workshop preparation meetings with trainers
• Ensure timely submission of presentations in the agreed format
• Ensure adjustments on final presentations in the agreed format
• Ensure adjustments on final presentations have been as agreed during meetings
• Plan and Coordinate logistics for workshop preparations
• Identify and book workshop venues,
• Liaise with hotels on general coordination of the workshop
• Coordinate overall administrative activities of the workshop
• Coordinate travel (flight / road) for workshop teams 
• Ensure delivery of workshop materials (training material, promotional items and marketing material for KISM programs)
• Manage the Training activities
• Facilitate registration of workshop attendees
• Support the Council representative with session facilitation of the workshop
• Maintain the CPD Register
• Liaise with ICT tcapture and report member CPD data
• Communicate CPD information tmembers and other stakeholders

QUALIFICATION AND KNOWLEDGE

• Bachelor’s Degree in business related or relevant field Professional Certification in Supply Chain Management;
• Member in good standing of a professional body Computer Literate;

EXPERIENCE

• Six (6) Years of relevant working experience; 3 years of which should be in a supervisory role

SKILLS/COMPETENCE

• Training skills and data analytics 
• Report writing and presentation skills
• Planning and organizing skills, 
• Event organization skills
• Ability tdeliver results in a complex and dynamic environment.
• Ability tidentify customer needs and deliver service excellence.
• Communication and interpersonal skills.
• Customer service skills, 
• A team player with strong analytical skills.
• In addition tthe professional qualifications, successful candidates will be required tmeet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. TA-001/2022

Job Summary:
The main purpose of the training assistant is tensure that targets for CPD workshops are met. This is achieved by ensuring that all the workshop information has reached the target market on time and alsmaking follow ups tboost the number of attendants

KEY DUTIES AND RESPONSIBILITIES
The following are the duties tbe carried out as directed, and shall include but not be limited to:

• Support Market Survey
• Sends out Training needs assessment questionnaires
• Makes follow ups tensure sample size is obtained
• Market upcoming workshops
• Sends out letters with the help of the market support team trelevant market groups
• Sends out emails trelevant market groups
• Ensures workshop advertisements are on the organizations website and other social media sites
• Makes follow-up calls tthe relevant market groups
• Compiles a list of confirmed attendants
• Package workshop materials
• Prepares all the relevant workshop materials
• Liaises with the CPD coordinator on the dispatch of these material tthe workshop venue
• Register workshop participants
• Ensures each participant signs the workshop sign in sheet
• Collects any workshop fees payments 
• Ensures all participants receive their workshop participation certificates
• Ensures that all participants are comfortable during workshops
• Interacts with the participants tget feedback on the workshop organization Compiles
• Compiles lists of all participants and their contact details
• Awards CPD points tmembers of the Institute
• Updates the CPD register
• Liaises with the accounts office for payments, LPO’s and invoicing of participants
• Assist in ensuring that all processes involved with organizing events are properly documented 
• and filed electronically/ physically
• Analyzing and entering information from workshop evaluations in a prescribed format
• Any other duties which may be assigned.

QUALIFICATION AND KNOWLEDGE

• Degree in a Business-related field Professional Certification in marketing/administration/business management or a relevant  field is an added advantage

EXPERIENCE

• Minimum of tw(2) years of working experience in marketing/office administration in a comparable position from a reputableorganization working experience in a similar professional body is an added advantage

SKILLS/COMPETENCE

• A team player with strong analytical skills.
• Excellent communication and interpersonal skills
• Be a Team player
• IT proficiency, knowledge of relevant computer applications
• excellent planning and organizational skills
• Time management skills
• Ability tmulti-task. 
• In addition tthe professional qualifications, successful candidates will be required tmeet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. AC-001/2022

Job Summary

• To support the finance and accounting function of the Institute 

KEY DUTIES AND RESPONSIBILITIES

• Bookkeeping and general accounting Creating and maintaining spreadsheets
• Operating data terminals calculators and other standard office equipment
• Performing clerical work and interoffice support including receiving and processing mail
• Invoicing and reconciliation for varying departments 
• Maintaining and promoting excellent vendor relations
• Assembling, sorting and tabulating codes and filing data
• Verifying claims and processing orders and deposit slips Collect and sort invoices and checks
• Mail checks to both other businesses and employees
• Keep a thorough record of business transactions and enter data from daily work logs into the Institute’s general ledger system
• Keep a thorough record of all company charges, as well as any refunds that have been issued
• Keep track of any consumer issues that require a refund and make sure that the refunds areissued in a timely manner
• Assist senior accounting personnel with any tasks conducted within the accounting department, or any tasks that require accounting personnel to take part
• Key in or type up any documents or items that the accounting department is responsible for, 
• including checks and invoices, as well as vouchers, accounting statements, and other reports and records Process invoices/bills so that they can be paid
• Contact consumers to notify them of delinquent accounts and accept any payments made at the time of contact
• Organise unbanked cheques within the business to be delivered to the bank on a daily or weekly basis, in line with turn over cash handling to deposits

QUALIFICATION AND KNOWLEDGE

• Professional Certification in CPA- II is a must Computer Literate

EXPERIENCE

• Two (2) years of relevant working experience.

SKILLS/COMPETENCE

• Have strong personal values and character, maintains confidentiality
• Demonstrated ability to communicate effectively (verbal and written) with all levels of internal and 
• external customers in a professional manner
• Analytical, good planner, highly organized
• Self-driven and result oriented
• dedicated and excellent team player 
• Proficiency in use of word, data and accounting software
• In addition to the professional qualifications, successful candidates will be required to meet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. AdminA-002/2022

Job Summary:
Tsupport the HR and Administration Manager and Executive Office and provide administrative support tthe Institute

KEY DUTIES AND RESPONSIBILITIES

• assist in coordination of general administrative services and office procedures.
• Produce and distribute correspondence memos, letters and forms.
• Organize and coordinate schedule of meetings and appointments, manage the Institute’s diary’s
• assist in employee relations and welfare initiatives
• assist in implementing the human resource policies and procedures aimed at enhancing workplace relations
• assist in ensuring compliance with Workplace safety, Labour Laws and related statutory requirements
• Reply tofficial email enquiries.
• Take accurate minutes of meetings.
• Ensure clean and organised office areas, including safety
• Perform a variety of other office tasks, such as printing, scanning, copying
• Coordinate all office repairs and office maintenance
• Maintain contact lists
• Assist in the preparation of regularly scheduled reports.
• Overseeing the junior admin staff.
• Maintaining organized file systems for the Institute.
• assist in coordinating of outsourced services including but not limited tmessenger, cleaning and tea services.
• Undertaking any other office administrative services duties that may be assigned

QUALIFICATION AND KNOWLEDGE

• Diploma in Business Management/Administration/Human Resource Proficient in MS Office Knowledge of office management systems and procedures

EXPERIENCE

• Tw(2) years of relevant working experience in a comparable reputableorganization

SKILLS/COMPETENCE

• Handle sensitive information in a confidential manner.
• Ensuring security, integrity and confidentiality of data; and
• Excellent time management skills and ability tmulti-task and prioritize work
• Attention tdetail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• In addition tthe professional qualifications, successful candidates will be required tmeet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. BDM-001/2022

Job Summary:
The Business Development Manager is responsible for innovatively running, growing, and transforming the business of the organization through asset creation, customer service integration as a sustainable enterprise ran on a well-managed efficiency. The role is concerned with improving and growing the Institute business, by establishing and developing relationships with members, stakeholders and other partners.

KEY DUTIES AND RESPONSIBILITIES

• Provide leadership in the development and execution of the Institute’s strategy on Business Development. 
• Plan and oversee new marketing initiatives.
• Research organizations and individuals to find new opportunities.
• Increase the value of current customers while attracting new ones.
• Find and develop new markets and improving sales.
• Develop quotes and proposals for clients.
• Develop goals for the development team and business growth and ensuring they are met.
• Train personnel and help team members develop their skills
• Identify, develop and actualize fundable concepts with capacity to improve the organization’s 
• capital base [human, asset, service delivery].
• Perform any other functions connected therewith or incidental thereto.

QUALIFICATION AND KNOWLEDGE

• Master’s Degree in a relevant field
• Bachelor’s degree in business, marketing or related field.
• Professional certification in business, marketing or related field
• Member of a professional body in good standing
• Proficiency in Ms Office

EXPERIENCE

• A minimum of eight (8) years’ relevant working experience, four (4) years of which should be at management level, in a reputable organization
• Five (5) years experience in a leadership role
• Experience in sales, marketing or related field.

SKILLS/COMPETENCE

• Leadership, planning and organising, skills
• Lives the institute values
• Action Oriented: Enjoys working hard. Demonstrates energy & drive for things seen as 
• challenging. Is not fearful of taking action & seizes more opportunities than others
• Relationship Building/Teamwork: Establishes rapport easily. Develops long term relationships 
• based on mutual trust & confidence. Builds & maintains effective working relationships with peers, 
• team members & others. Works in a collaborative way with others.
• Initiative: Proactively asserts influence over events to achieve goals. Demonstrates a readiness to 
• generate ideas & solutions. Is self-starting & takes action to achieve goals beyond what is required.
• Operating Environment Awareness: Understands how the business works. Is knowledgeable 
• about current policies, practices, trends & information affecting the organisation. Is aware of competitor activities & approach
• Strong communication skills and IT fluency.
• Ability to manage complex projects and multi-task.
• Ability to flourish with minimal guidance, be proactive, and handle uncertainty.
• In addition to the professional qualifications, successful candidates will be required to meet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. CPRO-001/2022

Job Summary:
The role entails responsibility for implementation of the Public Relations and communication strategy in pursuit of the achievement of the mandate and vision of the Institute tpromote high ideals of the corporate image and the KISM brand through service protocols tmembers of the public and other stakeholders

KEY DUTIES AND RESPONSIBILITIES

• Communication and Public Relations
• Facilitate the development of a comprehensive corporate communications and PR Strategy
• Develop workplan for the implementation of the strategy
• Monitor the implementation of the communications and PR strategy
• Put together a content development plan 
• Provide advice on how tengage mainstream media houses and establish collaboration 
• Assist in the development of journalist / reporters’ database
• Provide advice in conceptualizing media events and ensuring coverage of events by the media 
• Coordinate the Institute’s events, including press conferences and media briefings
• Facilitate a media skills training for key organization staff
• Provide input on revamping of the Institute’s website
• Edit, update, and manage the institute’s website and social media platforms ensuring that the 
• content is factual, timely and a correct representation of the Institute.
• Provide advice on improving branding including assistance in developing a branding and style guide for KISM
• Develop content for print and electronic media tensure clear communication tstakeholders
• Track, analyse and report on media mentions and maintain all records of media coverage
• Provide requisite information tensure accurate and timely responses tmedia and other key stakeholders.
• Ensure that the newsletter is produced on time and as per the Institute’s quality standards.
• Plan and coordinate activities towards successful delivery of excellence awards and recognition programs
• Provide feedback tenhance business processes and initiate process improvement tachieve operational excellence.
• Develop individual work plans, monitor own performance, and seek requisite support tensure 
• delivery of agreed targets. Social Media: 
• Increase KISM’s presence in multiple social media channels ensuring that the presence is actively robust in engaging with the various relevant publics 
• Generate a detailed social media strategy based on various communication strategies and activities work plan within KISM
• Develop a weekly social media engagement plan
• Advice and assist in the creation of relevant media assets for social media engagement such as photos and caption, short videos, infographics etc. 
• Continuous monitoring of updating of social media accounts 
• Generating weekly and monthly reports on the accounts include number of persons reached, 
• impressions and levels of engagement on various social media accounts
• Advising KISM on topical issues on social media requiring the Institute‘s attention

QUALIFICATION AND KNOWLEDGE

• Bachelor’s Degree in Communication, Public Relations or any other related field
• Professional Certification in Communication, Public Relations or a related field;
• Member in good standing of a professional body, preferably PRSK, MSK.
• Knowledge of relevant computer packages. 

EXPERIENCE

• Six (6) Years of relevant working experience; 3 years of which should be in a supervisory role

SKILLS/COMPETENCE

• Ability tdeliver results in a complex and dynamic environment.
• Interpersonal Communication, Client Relationships, Writing, Public Speaking, Creativity, 
• Innovation, Excellent team player 
• Ability tidentify customer needs and deliver service excellence.
• Demonstrate knowledge on relevant legislation and applicable professional standards.
• High level of integrity and interpersonal skills.
• Ability twork with minimum supervision and under strict timelines. 
• High level of attention tdetail.
• Knowledge of relevant media software.
• Excellent analytical skills.
• In addition tthe professional qualifications, successful candidates will be required tmeet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. ICTA-001/2022

Job Summary:
Support ICT Department in deployment, securing and provision of Information & Communication Technology services in the Institute

KEY DUTIES AND RESPONSIBILITIES

• Assist in ICT technical support by identifying and troubleshooting user problems regarding the 
• database, applications, LAN, the Internet and communicates solutions.
• Support Installation, upgrades, implementation, and customization of Hardware and Software programs. 
• Support in enrollment of new users to the Institute’s domain
• Monitor user access to the databases.
• Maintain data/databases and spreadsheets to ensure data quality and integrity
• Support in backups and administration of the institute's membership database.

QUALIFICATION AND KNOWLEDGE

• Diploma in Information and communications technology (ICT) or related field
• Professional Certification is an added advantage

EXPERIENCE

• Two (2) Years of relevant working Experience

SKILLS/COMPETENCE

• Expert ICT skills 
• Problem solving, with strong analytical skills
• Planning and organizing skills, 
• Communication and interpersonal skills.
• customer service skills, 
• Innovativeness and Creativeness 
• A team player
• In addition to the professional qualifications, successful candidates will be required to meet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. ICTO-OO1/2022

Job Summary:
The ICT Officer is responsible for all work activities, planning, development, deployment, and provision of information communication and technology services and infrastructure in support of the Institute’s business. He or she maintains the network and develops new needed IT solutions.

KEY DUTIES AND RESPONSIBILITIES

• Provide leadership in the development and execution of the institute’s strategy on ICT.
• Formulate ICT policies, and implementation of programs in support of business goals and objectives.
• Undertake the automation of key KISM’s processes.
• Deploy and manage ICT system security, controls, and ensure compliance.
• Advise management on strategic systems conversions and integrations
• prepare enterprise objectives and budgets to facilitate the orderly and efficient capture, storage, processing, and dissemination of information.
• Ensure the security of the information, information systems, communication lines, and equipment.
• Establish Institute infrastructure to support and guide individual departments in computing and information technology efforts.
• Deploy and manage network infrastructure
• Monitor the ICT services (service providers)
• Deploy Integration of functional systems,
• Develop, deploy and mount disaster recovery plans
• Innovate and deploy functional solutions/tools in support of the Institute
• Undertake Security risk assessment in the development, deployment, and utilization of ICT infrastructure.
• Design and deploy ICT solutions.
• Manage the Budget for the section.
• Provide ICT Technical SupportDatabase Management
• MS Navision Implementation and Support
• Liaise directly with end users to clarify, analyse and resolve reported issues, delivering high standards of customer service.
• Ensure licenses and permissions required to operate Networks are granted.
• Participate in the assessment of security related projects and formulate recommendations
• Maintain inventory of ICT equipment, hardware, software
• Perform any other functions connected therewith or incidental thereto.

QUALIFICATION AND KNOWLEDGE

• Bachelor’s Degree in Information and communications technology (ICT);
• Professional Certification in SQL Server Database, Microsoft Dynamics NAV
• Computer Literate;
• Knowledge, experience and understanding of a networking IP environment
• Practical knowledge of computer operations and experience in supporting Microsoft operating
• systems and office applications, telecommunications equipment and other ICT hardware. 
• Member of a professional body in good standing

EXPERIENCE

• Six (6) Years of relevant working experience; 3 years of which should be in a supervisory role
• Hands-on experience with wireless and VOIP systems and knowledge of Windows Server, 
• Linux Server, and network monitoring software an asset

SKILLS/COMPETENCE

• expert ICT skills 
• Problem solving, with strong analytical skills
• ability to use computer operating systems to access software 
• able to confidently use core computer programmes to produce common digital information 
• Ability to understand, troubleshoot and resolve software issues. 
• Ability to understand corporate systems and associated system integration and relationships. 
• planning and organizing skills, a strong team player
• strong Communication and interpersonal skills.
• Good knowledge of ICT platforms and applications 
• Able to maintain confidential information
• Reliable, Proactive, resourceful, solution-oriented 
• In addition to the professional qualifications, successful candidates will be required to meet the 
• expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. AdminA-001/2022

Job Summary:
Tsupport the Membership Officer and provide administrative support.

KEY DUTIES AND RESPONSIBILITIES

• Organize and schedule meetings and appointments and manage the Registrar’s diary
• Produce and distribute correspondences, memos, letters, forms and documents.
• Reply tofficial email enquiries, telephone or face tface enquiries
• Maintain organized file systems for the Department.
• Ensure clean and organised office areas, including safety
• Perform a variety of other office tasks, such as printing, scanning, copying
• Order office supplies in regards tmembership department.
• Maintain members’ data base lists
• Assist in the preparation of regularly scheduled reports.
• Provide general support tvisitors, provide information by answering questions and requests.
• Take accurate minutes of meetings.
• Undertaking any other office administrative services duties that may be assigned

QUALIFICATION AND KNOWLEDGE

• Diploma in Business Management/Administration/Human Resource
• Knowledge of office management systems and procedures
• Proficient in MS Office

EXPERIENCE

• Tw(2) years of relevant working experience in a comparable position from a reputable organization

SKILLS/COMPETENCE

• Handle sensitive information in a confidential manner.
• Excellent time management skills and ability tmulti-task and prioritize work
• Attention tdetail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• In addition tthe professional qualifications, successful candidates will be required tmeet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. MSA-001/2022

Job Summary:
Support the membership services, data entry and analysis to ensure accurate and timely processes and documentation of member information

KEY DUTIES AND RESPONSIBILITIES

• Respond to membership inquiries – Members, Licenses, Renewals, Upgrades, Corporate
• Receive and process membership registration applications
• Support processing renewals of Members, Licenses, Renewals, Upgrades Corporate Memberships
• Support online applicants’ applications in the institution’s management system 
• Support dispatch of membership cards and certificates through delivery and post 
• Maintain membership registers
• Create, profile members and database
• Update member database 
• Respond to emails related to registration and membership
• Document and records management - file membership documents
• Follow up on renewals and billings to ensure up to date status
• Upgrade member database of existing and deserving members by filtering and monitoring 
• contributions to the institute and CPD Points earned
• Secure information by completing data base backups
• Support membership activities – forums, recruitment drives
• Support development of membership resources/data
• Support membership and advocacy activities
• Support the regional activities
• Perform related duties as assigned

QUALIFICATION AND KNOWLEDGE

• Diploma in a related field

EXPERIENCE

• Minimum of one (1) year experience.

SKILLS/COMPETENCE

• Proficiency in the use of spreadsheet packages (MS-excel) and other MS office packages.
• Ability to meet deadlines with minimal supervision
• Excellent interpersonal, communication and Organizational skills
• Analytical skills and presentation skills
• Effective in proof reading
• High degree of initiative
• Have strong personal values and character, maintains confidentiality
• Dedicated and excellent team player
• In addition to the professional qualifications, successful candidates will be required to meet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. MSO-001/2022

Job Summary:
Tmanage membership services and processing of registration and licensing of procurement and supply chain management professionals. 

KEY DUTIES AND RESPONSIBILITIES

• Registration and licensing of Members
• Ensure recruitment and retention of members.
• Facilitate the registration process and issuance of membership cards, certificates and licenses.
• Support monitoring of compliance tregistration and licensing requirements
• Support evaluation of syllabi for purpose of admitting members
• Membership Services
• Attend tmembership inquiries.
• Manage correspondence on membership
• Identify topical areas on procurement and defines the scope for presentations for membership 
• forum and capacity development initiatives. 
• Coordinate advisory services tcorporates.
• Develop value-add services tmembers
• Coordinate member networking initiatives (forums, sensitization workshops)
• Documentation and Records Management 
• Manage member’s data base.
• Manage and updates members’ records.
• Support development of policies 
• Contribute tdevelopment of operational policies, planning and Strategies under the membership function
• Provide secretariat services tRegistration Committee and strategizing on outcomes and 
• implementation with committee members. 
• Contribute tthe delivery of departmental plans and projects
• Support CPD delivery initiatives
• Confirmation of members’ CPD status
• Support identification of trainers

QUALIFICATION AND KNOWLEDGE

• Bachelor’s Degree in a Business related course
• Professional Certification in Supply Chain Management;
• Membership tthe Kenya Institute of Supplies Management (KISM) in good standing.

EXPERIENCE

• Six (6) Years of relevant working experience; 3 years of which should be in a supervisory role work experience in a similar professional body is an added advantage

SKILLS/COMPETENCE

• Experience in Database Management
• Organizing, skills,
• Communication and interpersonal skills.
• A team player with strong analytical skills.
• ICT skills
• In addition tthe professional qualifications, successful candidates will be required tmeet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Ref. OA-002/2022

Job Summary
The Office Assistant/Messenger will provide reliable office support and messenger services tthe Institute.

KEY DUTIES AND RESPONSIBILITIES

• Collection and delivery of mail and other documents/packages or materials as required from and 
• tthe post office, government agencies and other organizations.
• Sorting, packaging, delivery and pick up of mail from various offices on the premises at regular intervals.
• Maintenance of records as required.
• Monitor and report any faults on all the office equipment and furniture.
• Operate photocopying and printing machines, and filing.
• Ensure the offices, meeting rooms are clean and all equipment in good working condition.
• Organize office tables and surfaces in an orderly manner
• Any other duties as may be delegated by your supervisor

QUALIFICATION AND KNOWLEDGE

• At least a high school certificate
• Proficiency in English and Kiswahili languages
• Has a thorough knowledge of Nairobi and its surrounding towns 

EXPERIENCE

• One (1) Year of relevant working Experience in an office set up.

SKILLS/COMPETENCE

• Has adequate comprehension skills tunderstand instructions
• Maintain high standards of confidentiality and is highly trustworthy 
• Ability tperform a variety of standard office related tasks 
• Good interpersonal, Communication and Organizational skills
• Consistently approaches work with energy and a positive, constructive attitude.
• Focuses on result for the client and responds positively tfeedback.
• In addition tthe professional qualifications, successful candidates will be required tmeet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document

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Ref. OA-001/2022

Job Summary
The Office Assistant/Tea Lady will provide reliable office support and kitchen services at the Institute.

KEY DUTIES AND RESPONSIBILITIES

• Ensure the offices, meeting rooms are clean and all relevant equipment are in good working condition.
• Organize office tables and surfaces in an orderly manner
• Prepare tea for office staff/visitors and serve in the required tea stations/meeting rooms
• Ensure outsourced meals are served; take stock of delivered meals
• Collect all related service paraphernalia, cutlery, washing them up and putting them away. 
• Ensure the kitchen is clean and hygienic at all times
• Keep the social amenities (kitchen, meeting room’s etc.) clean 
• Keep stock of kitchen consumables and order/re-order when necessary
• Keep stock of all kitchen equipment and cutlery; record and report any damages
• Ensure sundries needed in the washrooms are available at all times.
• Any other duties as may be delegated by your supervisor

QUALIFICATION AND KNOWLEDGE

• At least a high school certificate
• Proficiency in English and Kiswahili languages 
• Must be in possession of a valid Food Handlers Certificate from the required authority

EXPERIENCE

• One (1) Year of relevant working Experience in an office set up.

SKILLS/COMPETENCE

• Has adequate comprehension skills tunderstand instructions
• Maintain high standards of confidentiality and is highly trustworthy 
• Ability tperform a variety of standard office related tasks
• Good interpersonal, Communication and Organizational skills
• Consistently approaches work with energy and a positive, constructive attitude.
• Focuses on result for the client and responds positively tfeedback.
• In addition tthe professional qualifications, successful candidates will be required tmeet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document

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Ref. SCA-001/2022

Job Summary:
This position reports to the Procurement Officer and is responsible for the provision of accurate and timely assistance in administration of the procurement process, in compliance with the Procurement Act and Regulations, in compliance with the Public Procurement and Asset Disposal legislation ensuring that the Institutes’ procurement is cost effective, efficient and done professionally and in accordance with the Institutes’ policy.

KEY DUTIES AND RESPONSIBILITIES

• Ensure proper recording and custody of all procurement documents and inventory;
• Safeguard and manage procurement records and filing;
• Ensure proper inventory of procured assets and boarded stores due for disposal and preparation of the reports;
• Ensure that the store is well organized to enhance easy access to goods, efficient
• utilization of space, and easier administration of the store operations that safety security management
• Issue goods to users as per the requests in a timely manner and as per the 
• specifications raised by the user departments
• Monitor stock levels and advice when re – order levels are reached to minimize stock outs.
• Conduct annual stock take certifies invoices
• Prepare stores periodic reports
• Any other relevant duties as may be assigned.

QUALIFICATION AND KNOWLEDGE

• Diploma in Purchasing and Supply Chain Management from a recognized Institution
• Membership to the Kenya Institute of Supplies Management (KISM) in good standing.

EXPERIENCE

• Two (2) years of work experience in a comparable position from a reputableorganization

SKILLS/COMPETENCE

• Ability to deliver results in a complex and dynamic environment. 
• Ability to identify customer needs and deliver service excellence. 
• Demonstrate knowledge in relevant legislation and applicable standards.
• High level of interpersonal skills. 
• Ability to work with minimum supervision and under strict timelines. 
• High level of attention to detail.
• Knowledge of relevant computer applications. 
• Excellent analytical and communication skills
• In addition to the professional qualifications, successful candidates will be required to meet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body