Training Assistant - Marketing/Administration at Kenya Institute of Supplies Management

Ref. TA-001/2022

Job Summary:
The main purpose of the training assistant is tensure that targets for CPD workshops are met. This is achieved by ensuring that all the workshop information has reached the target market on time and alsmaking follow ups tboost the number of attendants

KEY DUTIES AND RESPONSIBILITIES
The following are the duties tbe carried out as directed, and shall include but not be limited to:

• Support Market Survey
• Sends out Training needs assessment questionnaires
• Makes follow ups tensure sample size is obtained
• Market upcoming workshops
• Sends out letters with the help of the market support team trelevant market groups
• Sends out emails trelevant market groups
• Ensures workshop advertisements are on the organizations website and other social media sites
• Makes follow-up calls tthe relevant market groups
• Compiles a list of confirmed attendants
• Package workshop materials
• Prepares all the relevant workshop materials
• Liaises with the CPD coordinator on the dispatch of these material tthe workshop venue
• Register workshop participants
• Ensures each participant signs the workshop sign in sheet
• Collects any workshop fees payments 
• Ensures all participants receive their workshop participation certificates
• Ensures that all participants are comfortable during workshops
• Interacts with the participants tget feedback on the workshop organization Compiles
• Compiles lists of all participants and their contact details
• Awards CPD points tmembers of the Institute
• Updates the CPD register
• Liaises with the accounts office for payments, LPO’s and invoicing of participants
• Assist in ensuring that all processes involved with organizing events are properly documented 
• and filed electronically/ physically
• Analyzing and entering information from workshop evaluations in a prescribed format
• Any other duties which may be assigned.

QUALIFICATION AND KNOWLEDGE

• Degree in a Business-related field Professional Certification in marketing/administration/business management or a relevant  field is an added advantage

EXPERIENCE

• Minimum of tw(2) years of working experience in marketing/office administration in a comparable position from a reputableorganization working experience in a similar professional body is an added advantage

SKILLS/COMPETENCE

• A team player with strong analytical skills.
• Excellent communication and interpersonal skills
• Be a Team player
• IT proficiency, knowledge of relevant computer applications
• excellent planning and organizational skills
• Time management skills
• Ability tmulti-task. 
• In addition tthe professional qualifications, successful candidates will be required tmeet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body