Accounts Payable Analyst at CARE

JOB SUMMARY

CARE International in Kenya is seeking to recruit an Accounts Payable Analyst that will be based in Nairobi and will report to the Accounts Coordinator- The Accounts Payable Analyst is responsible for working with the Shared Service Centre (SSC) for ensuring the timely processing of payments to Country Office (CO) vendors, for monitoring advances (other than sub-awards related) and for ensuring that finance documents are accurate and the finance filing system is well-maintained in accordance with CARE policies and procedures.

ROLES AND RESPOSIBILITIES

Accounts Payable Process-60%

• Receive and verify payment requests from requesters, both by email and in hard copy so as to ensure proper monitoring of payment request received from staff through the CO Accounts Payable mail box for processing within maximum 48 hours
• Verify accuracy of documentation and compliance to CARE policies and procedures, ensuring completeness of supporting documentation, accuracy of chart fields, correct budget lines etc.
• Provide prompt feedback and support to requesters to correct errors and fill any gaps in information supplied
• Submit payment requests and advance liquidations support documents to SSC for date entry as per defined schedule, and in accordance with CARE policies and procedures.
• Have regular updates with SSC to ensure that AP transactions are recorded and respond to any additional request for clarification or any other required additional supporting documentation
• Keep track of the statutory obligations checklist and ensure remittances are submitted on time to avoid penalties

Banking and Treasury management-30%

• Prepare electronic bank transfers or cheques for settlement of approved payments of staff, vendors, consultants, sub grantees, tax authorities and field offices.
• Review bank statements of assigned bank accounts, analyze bank charges before recording and submission to Accounts Coordinator and Shared Service Centre. Ensure correct and completely recording of bank charges transaction on timely manner.
• Responsible for ensuring that checklist register for bank confirmation is timely, properly and accurately filled.
• Issue and record to appropriate fund code/PID receipts to acknowledge deposits of grants, refunds from staff advances and any other miscellaneous receipts on timely manner and ensure banking is done within 24-48 hours of receipts

Filing and Audit Support-10%

• Ensure all payment vouchers and other related financial documents are well-organized and filed sequentially in a timely manner
• Support internal and external audit teams through prompt retrieval of finance vouchers

QUALIFICATIONS

Education and Experience

• Bachelor’s Degree in Accounting/ Finance or any other business-related field
• Professional qualification in finance, audit and accounting. Preferred in holding CPA (certified public accountant), or CMA (certified managerial accountant) or other finance related licenses.
• Minimum relevant working experience in accounting and finance for more than 2 years, it is a plus if holding field experience in the humanitarian or development sector.
• Demonstrated knowledge of computerized AP and/or accounting systems and experience with financial related software (excel, accounting packages)
• Previous work experience with a major general ledger software package – experience with Peoplesoft system
• Excellent communication skills, including the ability to communicate effectively in a multi-cultural environment and diplomatically manage collegial relationships