Accounts Payable Assistant at Capwell Industries Ltd

Role Purpose

• The successful candidate will support the accounts payable function, by ensuring timely and accurate processing of supplier invoices, payment documentation, supplier reconciliations, and filing of financial records in compliance with company policies and procedures.
• The role also supports smooth procure-to-pay operations and maintains good relationships with suppliers through efficient communication and follow-up.

Key Responsibilities

• Invoice Processing: Receive, verify, and accurately capture supplier invoices and expense claims into the accounting system, ensuring completeness and proper approvals.
• Payment Preparation: Assist in preparation of payment schedules, bank transfers, cheques, and mobile payments in line with approved payment terms.
• Supplier Reconciliation: Perform supplier statement reconciliations and follow up on discrepancies to ensure supplier balances are accurate.
• Documentation & Filing: Maintain proper filing and safe custody of invoices, payment vouchers, delivery notes, and other supporting documents.
• Vendor Communication: Respond to supplier inquiries regarding payments, balances, and documentation requirements professionally and promptly.
• Compliance Support: Ensure invoices comply with statutory requirements including VAT and withhold tax provisions before processing.
• ERP/Data Entry Support: Accurately update transactions in the ERP/accounting system and maintain accurate accounts payable records.
• Month-End Support: Assist in month-end closing activities including preparation of schedules, reconciliations, and accrual support.
• Internal Control Compliance: Follow company financial controls and procedures to minimize errors, fraud, and unauthorized transactions.

1. Process Improvement: Identify gaps or inefficiencies in accounts payable processes and suggest improvements for better efficiency and accuracy.

Qualifications

• Diploma or bachelor’s degree in accounting, Finance.
• CPA Part II or equivalent qualification
• At least 3–5 years’ experience in accounts payable or finance role
• Basic understanding of VAT and withholding tax requirements
• Knowledge of procure-to-pay process
• Familiarity with accounting systems/ERP such as SAP
• Good Microsoft Excel skills

Why Join Capwell Industries

At Capwell, we believe in building brands that nourish families and communities. As a proudly Kenyan FMCG company with strong heritage and ambitious growth plans, we offer a dynamic environment where talented professionals can make meaningful impact. Working at Capwell means:

• Being part of a market-leading food company with strong consumer trust
• Driving real brand growth in a competitive FMCG market
• Working in a fast-paced, entrepreneurial environment that values execution and results
• Collaborating with cross-functional teams across marketing, sales, R&D, and operations
• Contributing to the innovation and growth of products consumed by millions of households