Assistant Finance Officer at Refugee-Led Organization Network of Kenya (RELON-Kenya)

 Job Purpose

• The Assistant Finance Officer will support the Finance Department in the day-to-day administration of the Organization’s financial operations. The role will assist with processing financial transactions, maintaining accurate financial records, preparing supporting documentation, reconciliations, filing and other accounting activities while ensuring compliance with the Organization’s financial policies and procedures.

Job Description

• Assist in recording financial transactions accurately and promptly in the accounting system.
• Assist in processing payments, reimbursements, receipts, advances and other financial transactions.
• Prepare and organize payment vouchers and ensure all transactions have the required supporting documentation.
• Assist with bank, cash and other account reconciliations.
• Maintain accurate and up-to-date financial records and filing systems.
• Assist in tracking staff advances, imprests and accountabilities.
• Support the Finance Officer in preparation of periodic financial reports.
• Assist in monitoring expenditure against approved budgets.
• Assist in reviewing invoices, receipts and other financial documents for completeness and accuracy.
• Support the preparation and processing of payroll and statutory payments as assigned.
• Assist in maintaining records for donor-funded projects and ensuring proper allocation and coding of expenditure.
• Support preparation of financial documents and schedules required for internal and external audits.
• Assist in maintaining an organized and secure electronic and physical filing system for financial records.
• Assist in monitoring outstanding financial documentation and follow up on pending accountabilities.
• Support procurement and administrative processes that have financial implications.
• Maintain confidentiality of financial and organizational information.
• Identify and promptly report discrepancies or missing documentation to the Finance Officer.
• Provide general administrative support to the Finance Department.
• Perform any other finance-related duties assigned by the Finance Officer.

Requirements and Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce, Business Administration or a related field from a recognized institution.
• CPA (K) Foundation Level or above will be an added advantage.
• At least 1–2 years of relevant experience in finance, accounting or bookkeeping.
• Basic understanding of accounting principles and financial procedures.
•  Experience with financial record keeping, payment processing and reconciliations.
• Ability to maintain confidentiality and handle financial information responsibly.