Accounts Receivables Officer at Janta Kenya

Job Description

The Accounts Receivables Officer is in charge of recording transactions, payments , processing invoices, follow up on overdue payments and ensure that a company’s invoices and payments match up.  The role is also tasked with budgeting, generation of company accounting documents, bank reconciliations, management of debtors accounts, preparation of management reports,  proper book keeping,  financial and statutory audit. Preparation of company budgets. Offer finance and control advisory services to the management.

Key Responsibilities

• Basic Accounting
• Generation and sharing of client invoices
• Updating of ledger accounts
• Bank reconciliations on weekly basis
• Acting as liaison between company and external auditors.
• Handle audit queries from external auditors
• Handle all relevant audit queries from KRA
• Debtors accounts reports on weekly basis or when and as needed
• Debt collection and generation of monthly statements showing the current account balances
• Generation of trial balances on quarterly basis (income expenses, balance sheet statement and cash flow projections.
• Maintenance of company assets
• Actual posting of entries in the correct category..
• Application, generation and follow up of statutory compliance certificates.
• Preparation of required documents for statutory audit i.e NEMA, Fire, Health and Safety audit.
• Generation of customer statements
• Preparation Calculation and deduction of VAT (WHT & VWHT) and submission through Itax
• Preparation and presentation of financial reports for debtors
• Opening of new clients accounts on the system.
• Budgeting and financial planning
• In charge of projects account
• Attend to all internal project meetings
• In charge of credit control and customer/supplier relationship
• Follow up on (withholding tax certificate, project completion certificates) for closing
• Tracking of projects collection and project progress versus the available funds allocated.
• Implement commission payment policy in processing payments for all clients.
• In charge of tenders documentation and all perquisite documents, audit of tender project, verification of manual tenders calculations..
• Opening of customer files for  new projects
• Generation of projects Statements
• Annual stock taking and valuation of company assets in liaison with the store keeper.
• Preparation of payment voucher with relevant attachments and documentation
• Approve delivery of project items.
• Issue credit notes for returned items from customers .
• Acting as link between the company and clients/customers.
• Any other tasks and duties as may be assigned

Key Relationships

Internal

• Operations Director
• Sales Director
• Finance & Admin Director
• Inventory Officer
• Other team members

External

• Banks
• Customers/clients
• Government agencies

Skill & Experience

• 2-3 years relevant experience
• Proven ability as an Accountant or a similar role in the Accounting Department.
• Knowledge of Management Accounting, Projects accounts, costing accounts, Public Accounting or Business Administration preferred.
• Outstanding knowledge of various accounting tools and software’s.

Skills

• Strong logical thinking skills
• Analytical skills.
• Good communication skills.
• Methodical and numeracy skills.
• Budgetary skills
• Leadership skills.
• Planning and organizing skills.

Education and professional memberships

• Candidates must possess CPA (K), Bachelor’s Degree in Accounts/Finance/Business will be an added advantage.
• Advanced computer skills.
• Advanced working knowledge of an accounting system.

Application ends: November 30, 2023