Admin and Finance Officer at Tax Justice Network - Africa (TJN-A)

Job Purpose:

• The Admin and Finance Officer is responsible for the financial and administrative management of the Stop the Bleeding Campaign. He/She will be tasked with budget tracking, cash flow management, overseeing procurement, handling requisitions, and arranging travel for campaign staff. Additionally, this person will oversee preparing financial reports to ensure full transparency and compliance with financial reporting standards.

Key Responsibilities:

• Financial Management and Budget Tracking:
• Track the campaign budget, ensuring adherence to allocations and financial commitments.
• Supervise cash flow operations, including payment and expenditure control.
• Maintain up-to-date and accurate financial documents using appropriate financial management tools.
• Prepare and submit quarterly and annual financial reports in a timely manner.
• Contribute to financial audits and respond to financial verification requests.

Procurement and Logistics Management:

• Coordinate requisitions for materials, supplies, and other resources required by the campaign.
• Oversee procurement in compliance with the organisation’s procedures and regulations.
• Collaborate with suppliers and service providers to obtain quotes and finalize timely purchases.
• Manage and maintain an up-to-date inventory of campaign equipment and materials.

Travel and Logistics Arrangements:

• Organize travel for staff, including flight bookings, accommodation, and other related travel services.
• Manage travel authorizations and travel expenses in accordance with stablished policies.
• Ensure logistical support for meetings and events organized by the STBC.
• Reporting and Communication:
• Prepare and submit detailed financial reports to Head of the STB and other stakeholders.
• Ensure proactive and effective communication with internal teams to monitor expenses and stay within budgets.
• Support the coordination and dissemination of financial and administrative information between teams.

Key Accountability Areas

• Track and manage campaign budget adherence and expenditures.
• Supervise cash flow, ensuring proper payment and expenditure controls.
• Coordinate procurement and maintain up-to-date inventory.
• Organize and manage travel arrangements, including authorizations and expenses.
• Prepare and submit timely financial reports to stakeholders.
• Ensure effective communication and coordination of financial information across teams.

Profile:

• Education: Bachelor’s degree in financial management, accounting, business administration, or equivalent.
• Experience: Minimum of 3 years in a similar role, preferably within a campaign or non-profit project setting.

Technical Skills:

• Proficiency with financial management tools and accounting software.
• Experience in budget tracking and financial report preparation.
• Organizational Skills: Ability to manage multiple tasks, attention to detail, and time management.
• Interpersonal Skills: Strong communication skills, ability to work in a team, and service orientation.
• Languages: Proficiency in English, spoken and written, French aptitude will be a good asset