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  • Posted: Mar 28, 2024
    Deadline: Apr 30, 2024
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Nairobi Adventist Hospital (NAH) is a Seventh-day Adventist (SDA) church-established and owned Hospital. It is a tertiary (level 4) hospital located in Nyari west area in Westlands sub-county, Nairobi County, Kenya.
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    Admin and HR Officer

    Job Purpose

    The purpose of this position is to assist the C.E.O in the carrying out of human resource functions, general administration/maintenance of the hospital and its processes, and ensuring effective running of the C.E.O’s office 

    Roles & Responsibilities

    Human resource duties:

    • Scheduling job interviews and assisting in interview process
    • To plan, define, implement and monitor employees performance objectives/ indicators, and review performance outcomes
    • Analysis of performance data to evaluate the performance achievements, challenges, and areas for improvement of the employees/ teams/ organization; and dissemination of reports and feedback to relevant stakeholders.
    • Provide support, guidance and training to personnel as required. Participates In the review of training needs of staff making appropriate proposal to meet identified needs.
    • Prepare and provide advice to staff members on specific entitlements.
    • Assist in the interpretation and application of staff rules, regulations and procedures ensuring uniform application.
    • Ascertain human resources requirements for the hospital ensuring the timely advertisement and filling vacancies.
    • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.).
    • Serves as a point person for all new employee questions.
    • Control the maintenance of the personnel records in the office, ensuring that outstanding queries receive timely response, after due analysis maintains and monitors leave records and overtime.
    • Participate in staff appraisal
    • Maintains employee information by entering and updating employment and status-change data.
    • Maintains employee confidence and protects operations by keeping human resource Information confidential.
    • Submits employee data reports by assembling, preparing, and analyzing data.
    • Ensuring background and reference checks are completed
    • Overseeing the completion of compensation and benefit documentation
    • Maintaining current HR files and database
    • Maintaining records related to grievances, performance reviews, and disciplinary actions
    • Performing file audits to ensure that all required employee documentation Is collected and maintained
    • Completing termination paperwork and assisting with exit Interviews.
    • Perform other HR duties as required.

     Administrative assistant duties:

    • Ensure that the hospital’s calendar of events is implemented as scheduled
    • Assist in monitoring and reporting on the daily operations of the hospital
    • Assist with preparation of monthly, quarterly and yearly progress reports.
    • Handling of the hospital correspondences and keeping such files
    • Act as a liaison between the C.E.O’s office and internal and external parties
    • Managing an active calendar of meetings and appointments for the CEO, be able to anticipate the C.E.O’s next move
    • Manage the communication in and out of the C.E.O’s office
    • Prioritize and follow up on incoming issues and concerns addressed to the C.E.O, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the C.E.O as appropriate)
    • Follow up with key contributors to the C.E.O’s projects and maintain the timeline around deliverables, keeping the projects on task.
    • Produce all necessary documents, reports and presentations for the C.E.O
    • Organize and maintain the C.E.O’s office
    • Other duties and responsibilities as assigned by the C.E.O


    • Degree or higher diploma in Human resources management
    • Active registration and good standing with IHRM
    • Five years working experience, with two of them in a supervisory/ mid-level management role
    • Proficiency in Microsoft Office suite
    • Performance contracting and management skills
    • Additional training in business management or administration will be an advantage
    • Previous experience in customer service will be an added advantage
    • Great communication skills
    • People skills
    • Self-driven and able to work with minimum supervision

    Method of Application

    In the google form, you will be required to attach a Cover letter, CV and copies of certificates. These documents should be merged into one PDF document;

    Addressed to: The Chief Executive Officer,

    Nairobi Adventist Hospital

    P.O. Box 41352-00100


    Quoting the position applied for as the subject line;

    Application deadline: April 30th, 2024;

    Late applications will not be accepted and ONLY shortlisted candidates will be contacted.

    Interested and qualified? Go to Nairobi Adventist Hospital on to apply

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