Updates and retrieves data in/from specialized tools and databases;
Creates and maintains paper or electronic files up to date;
Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on;
Prepares for meetings by setting up rooms and materials, including technical set up for conference calls, presentations and video conferences;
Manages internal and external contacts of the Nairobi Regional hub and ensures updating of contacts register;
Manages the agenda of Head of Regional Affairs;
Manages the agenda of Deputy Regional Director of Movement;
Drafts minutes of meetings at the request of the Nairobi Regional hub and ensures follow up of action points;
Filters and prioritizes oral and written requests addressed to the Nairobi Regional hub;
Drafts informal and formal correspondence, edits and ensures proper formatting of correspondence, reports and other documents; monitors and respects the visual identity of the ICRC;
Monitors, checks and controls documents addressed to the Nairobi Regional hub;
Prepares files on specific thematic upon request of colleagues from the Nairobi Regional hub;
Performs the administrative tasks for the Nairobi Regional hub (photocopies, mailings, diplomatic pouches for ICRC Head Quarters, etc.);
Updates management tools of the Nairobi Regional hub (contact lists, Calendar of movements, presentation table).
Qualifications
Minimum Diploma in Business Management; Office Management or equivalent training;
Minimum 3-4 years experience in a similar position;
Excellent command of written and spoken English, other language an asset;
Advanced computer skills, including Microsoft Office suite.
Gmail
Yahoomail