Admin Assistant, Department of Anaesthesia at Aga Khan University Hospital

Job Summary

• To provide efficient administrative support services to the Chair, Vice-Chair, Program Director and Faculty and manage the entire Department of Anaesthesia by assisting in general administrative activities as and when required.

Responsibilities

• Manage the day-to-day running of activities/calendar for the Chair and Vice Chair.
• Coordinate Chair and Vice Chair’s travel and accommodation and ensure transportation is provided.
• Ensure appraisal reviews are completed for both full-time, private and administrative staff.
• Liaise with HR for recruitment and onboarding of new staff, annual/conference leave and training of faculty and staff.
• Communicate written and verbal matters appropriately by receiving and arranging essential mail in order of priority for action and process responses.
• Communicate written and verbal matters appropriately, checking deadlines on incoming requests and putting preliminary work in place.
• Provide Academic Support to Faculty by organizing, coordinating and collaborating all activities and functions of the associated faculty members.
• Participate in the organization of seminars, workshops, retreats, and training sessions and perform a supporting role during the sessions.
• Ensure approval and follow-up training forms for faculty before submission.
• Arrange for travel and accommodation (both local and international) by liaising with the travel and housing department.
• Ensure regular fuel/entertainment and other expenses according to Chair’s entitlement are claimed and reimbursement received.
• Routinely re-order department supplies.
• Ensure a weekly supply of food and beverage and office supplies as per the needs of the department.
• Complete any other duties assigned by both Chair and Vice Chairperson.

 Requirements

Applicants should

• Diploma or bachelor’s degree in business and office management
• Diploma in Secretarial Studies