Admin – HRA & Office Administrator at Fast Choice

The Admin – HRA & Office Administrator is responsible for ensuring smooth office operations, coordinating administrative support, managing office resources, supervising support staff and maintaining a professional and safe working environment. This role also supports Human Resource Administration (HRA) activities as delegated.

Key Responsibilities:

Reception & Front Desk

• Manage the reception area and attend to visitors professionally.
• Handle incoming calls, inquiries and correspondence.
• Direct visitors and clients to the appropriate personnel.

 Inquiries & Communication

• Respond to internal and external inquiries promptly and accurately.
• Maintain communication with staff, clients and suppliers regarding administrative matters.

Office Supplies & Stationery

• Maintain inventory of office supplies and stationery.
• Procure office supplies within budget and ensure timely replenishment.
• Ensure proper record-keeping of all office expenses.

Supervision of Support Staff

• Supervise drivers, cleaners and other office support staff.
• Assign duties, monitor performance and provide guidance.
• Ensure attendance, punctuality and compliance with company policies.

Repairs & Maintenance

• Coordinate office repairs, maintenance and equipment servicing.
• Ensure a safe, clean and functional office environment.
• Liaise with vendors for timely maintenance and repair work.

Office Cleanliness & Hygiene

• Oversee office cleanliness standards, including shared areas, pantry and washrooms.
• Conduct regular inspections and implement corrective actions when needed.

Coordination – Rider & Cleaner

• Plan and coordinate the schedules and duties of office rider(s) and cleaner(s).
• Ensure timely delivery of documents, parcels and other items as required.
• Monitor performance and provide feedback to ensure efficiency.

Human Resource Administration Support (HRA)

• Assist HR with staff onboarding, documentation and record-keeping.
• Maintain confidential HR files and reports.
• Support HR initiatives such as staff welfare, leave management and office events.

Miscellaneous Administrative Duties

• Provide general administrative support as required.
• Assist in organizing office meetings, events and travel arrangements.
• Ensure compliance with company policies and procedures.

Qualifications & Skills

Education:

• Diploma / Degree in Business Administration, Office Management, Human Resource Management, or related field.

Experience:

• Minimum 2–4 years in office administration, HR support, or related roles.
• Experience supervising support staff preferred.