Admin & Records Officer at Offshore Global Logistics

The Administration and Records Officer will be responsible for managing and maintaining the organization's filing and document storage system, ensuring document security, and providing administrative support across departments. The position holder will be expected to implement a robust records management system that promotes transparency and supports our business objectives.

Key Responsibilities

• Manage the company's filing records room, ensuring all files are organized, updated, and easily accessible to authorized personnel.
• Enforce document security by restricting and monitoring access to the filing area in compliance with data privacy policy.
• Support other departments in filing and archiving documents in compliance with company standards.
• Oversee the storage and retrieval of documents in the archival space, ensuring proper labeling and systematic arrangement.
• Issue and replenish essential commodities and consumables for the organization, maintaining accurate inventory records.
• Ensure sanitation, proper arrangement of office space and reception areas to maintain a professional and welcoming environment.
• Welcome and attend to internal and external stakeholders, providing excellent customer service and prompt assistance.
• Provide administrative and technical support into day-to-day operations within the People & Culture department.
• Oversee the safe and secure destruction of obsolete records.
• Engage actively in sustainability programs to help the company's Environmental, Social, and Governance goals.
• Participate actively in the induction process to ensure new employees feel welcome and valued, setting the foundation for them to become productive and positive assets to the company.
• Develop innovative ideas to enhance the company's image and improve the overall working environment.
• Foster a commercial culture within the organization by identifying and actively developing new and existing revenue streams, while also implementing cost-cutting measures.
• Accurately file, update, and maintain departmental records and documents while taking responsibility for all company documents & records to enhance data privacy.
• Perform other duties as required or directed.

Requirements

• Prior experience in record-keeping or administrative role.
• Diploma/Degree in Administration, Records Management, or Library & Information Science.
• Excellent organizational and time management skills.
• High level of accuracy and attention to detail.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Experience with electronic document management systems will be an added advantage.