Administration and Records Management Coordinator at Deloitte Consulting

Main purpose of the job

The incumbent will be responsible for supporting the Firm and the Audit and Assurance team in the management of records and information as per Firm’s and regulatory standards, alongside providing administrative and project management support to the audit teams.

What you will do

Records and information management:

Firmwide:

• Manage Deloitte information registry to ensure confidentiality and security of information;
• Manage vendors providing document management services; and
• Ensure the file retention & disposition periods are adhered to in accordance with legal & regulatory policy on retention of information.

Audit department

• Manage signed financial statements and archival tracking;
• Ensure the document management system is operating as expected to enable auto-archiving to take place seamlessly;
• On a need basis, retrieve archived audit files and share with the team members as per the Firm’s information management policy; and
• Receive all departmental mail and channel to the relevant staff.

Administration & project management:

• Resourcing staff in the resource management tool & ERP;
• Managing the Customer relationship management tool and the contract management tool; and
• Support other ad-hoc projects.

Qualifications

• A Bachelor’s degree from a recognized university.
• At least 2 years’ experience in a similar role.
• Proficiency in Microsoft Office Suites.

Additional Information

Required competencies

• Excellent communication skills, both written and verbal
• Effective interpersonal and relationship building skills
• Strong client delivery focus
• Adaptable, managing change and ambiguity with ease
• Focus on quality and risk
• Sound problem solving, data analysis & project management skills
• Integrity
• Respect for others
• Flexibility and ability to handle pressure
• Ability to work as an individual or as part of a team.