Administration Assistant at Fadhili Development Programme

About the Role

• We are looking for a proactive and highly organized Administration Assistant to support our operations in the land sales industry. The ideal candidate will play a key role in ensuring smooth administrative processes, efficient procurement management, and compliance with company policies.

Key Responsibilities:

• Monitor recurrent expenditure in line with approved contracts and budget ceilings.
• Implement work processes, instructions, and standards on facilities support services.
• Collaborate with staff to assess product and service needs.
• Identify cost-saving opportunities to enhance operational sustainability.
• Manage office operations, including scheduling, document management, and correspondence.
• Support procurement functions by streamlining purchasing processes and vendor relations.
• Ensure compliance with company policies, contracts, and procurement best practices.
• Assist in organizing meetings, preparing reports, and maintaining records.
• Handle confidential information with discretion and accuracy.
• Provide general administrative and clerical support to various departments.

Requirements:

• Degree or Diploma in a Business-related field.
• Minimum 6 months of experience in a business related field.
• Excellent written and spoken communication skills.
• Strong interpersonal and negotiation abilities.
• Proven ability to design and improve procurement processes and meet deadlines.
• Attention to detail and ability to handle sensitive information accurately.
• Time management, planning, and organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Energetic, independent, and adaptable to fast-paced, dynamic environments.
• Ability to work with minimal supervision while maintaining high efficiency.
• Problem-solving mindset with a focus on continuous improvement.

Preferred Skills & Additional Competencies:

• Experience in the real estate or land sales industry is an added advantage.
• Understanding of basic financial principles and cost control measures.
• Strong customer service orientation with the ability to handle inquiries professionally.