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  • Posted: Jan 28, 2023
    Deadline: Jan 30, 2023
  • Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business. We have a team of professional HR consultants with extensive experience in all people management issues, and we are therefore well placed to offer advice for private, public and n...
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    Administration Assistant

    Duties and Responsibilities

    • Coordinate office activities and operations to secure efficiency and compliance to company policies
    • Supervise administrative staff and staff in operations and divide responsibilities to ensure performance.
    • Manage phone calls and correspondence (e-mail, letters, packages etc.)
    • Create and update records and databases with personnel, financial and other data
    • Track stocks of office supplies and place orders when necessary
    • Ensure all bills are paid on time.
    • Assist Managing Director to run daily business operations.
    • Assist the Administration Officer in the running of the office by providing support in the managing of office space, maintaining service contracts, and managing office equipment;
    • Support the Administration Officer in implementing office administrative procedures and policies at the company;
    • Manage the switchboard services and maintaining the private automatic branch exchange (PABX) system
    • Managing incoming mail and parcels by maintaining a mail log and by distributing/filing all incoming mail.
    • Maintaining the tidiness and neatness of the front office and maintaining a safe and clean reception area

    Minimum Requirement

    • Diploma in Secretarial Studies, Office Management and Administration / or any other related field from a recognized institution
    • Must have at least three (2) years proven work experience in a fast-paced environment
    • Should be computer literate and familiar with MS Office packages

    Key Competencies

    • Proven experience as an office administrator, office assistant or relevant role
    • Outstanding communication and interpersonal abilities
    • Excellent organizational and leadership skills

    Method of Application

    If you are up to the challenge, possess the necessary qualifications and experience, kindly send your detailed CV quoting the job title on the email subject “Administration Assistant” to: by or before 30th January 2023.

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