Administration Assistant at Janta Kenya

Duties and Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and staff in operations and divide responsibilities to ensure performance.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Ensure all bills are paid on time.
• Assist Managing Director to run daily business operations.
• Assist the Administration Officer in the running of the office by providing support in the managing of office space, maintaining service contracts, and managing office equipment;
• Support the Administration Officer in implementing office administrative procedures and policies at the company;
• Manage the switchboard services and maintaining the private automatic branch exchange (PABX) system
• Managing incoming mail and parcels by maintaining a mail log and by distributing/filing all incoming mail.
• Maintaining the tidiness and neatness of the front office and maintaining a safe and clean reception area

Minimum Requirement

• Diploma in Secretarial Studies, Office Management and Administration / or any other related field from a recognized institution
• Must have at least three (2) years proven work experience in a fast-paced environment
• Should be computer literate and familiar with MS Office packages

Key Competencies

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills