Administration/Grant Management Lead at Crown Agents Ltd

Position Summary

Crown Agents are currently seeking a seasoned Administration/Grant Management Lead who will be responsible for ensuring compliance with general donor regulations, grant specific requirements, donor communication, reports, as well as a range of regular and ad hoc reports and communication tools used for both internal and external dissemination of information.

Responsibilities:

Specific responsibilities of the Grants and Administration Management Lead Include:

• Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Maintain a grant tracking mechanism to track all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met.
• Ensure grant management procedures are followed and GAVI compliance requirements met.
• Prepare the financial reports of the project within the deadlines and formats required by GAVI and ensure coherence with project progress.
• Organize and participate in grant kick off and grant review meetings and provide advisory assistance to program staff.
• Maintain grant filing system for all country program grants, including agreements, proposals, revisions, reports, etc.
• Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs and operations team members.
• Support program team and local partners in activities reporting through the capacity building trainings, development of standardized information and reporting tools.
• Maintain a donor-reporting schedule and share with relevant staff on a timely basis.

About you

The position is open to global applicants, however there is a preference to be based within one of Crown Agents regional country offices (Kenya, Ethiopia, Nigeria, Zimbabwe). Recruitment is contingent upon successful award of the project, and selection of final applicant is subject to GAVI approval. The project is anticipated to begin in April 2023.

Person Specification:

To succeed in this role, you will have:

• Advanced degree in Social Sciences, Business Administration, International Development and/or in a relevant field of study.
• 10+ years of relevant and progressive experience in related field. Including at least 5 years of experience with an international humanitarian organization, preference for experience on large-scale Gavi programmes
• Experience and understanding of institutional donor policies, guidelines, strategies and reporting to donors.
• International experience and strong understanding of country context of assignment, preferable experience working in the context of fragile countries
• Ability to effectively present information (both written and verbally) and respond appropriately to questions from senior managers in the field, country office, central government and local authorities.
• Experience working with Gavi and Alliance partners
• Strong negotiation skills and the ability to develop relations with local counterparts, donors, and other stakeholders.
• Competent in MS Excel, Word, Power Point, and tools useful in information management and program report.
• Demonstrated commitment to gender and social inclusion
• Willingness and ability to travel
• Fluency in English