Administration Officer, Kagrc Grade 6 at Kenya Animal Genetic Resources Centre

Duties and responsibilities will entail assisting in:  

• Initiating the development and implementation of administrative policies, procedures, strategies and programs;  
• Maintaining grounds and buildings of the Centre; 
• Managing transport services including motor vehicle/cycle insurance, repair, maintenance and inspection; 
• Coordinating provision of security services and ensure safety of persons, assets and the work-place environment; 
• Implementing a healthy and conducive work environment; and 
• Provision of office accommodation, equipment, telephone and office supplies services. 
• May be deployed as Personal Assistant in the Office of the Managing Director to perform the following duties; 
• Organizing and maintaining executive calendars, scheduling meetings, and coordinating appointments to optimize time and priorities  
• Arranging travel itineraries, accommodations, and transportation for executives, ensuring seamless logistics  
• Drafting, editing, and preparing reports, presentations, and correspondence for internal and external stakeholders  
• Serve as the first point of contact for internal and external communications, filtering requests and prioritizing urgent matters  
• Overseeing multiple projects, tracking progress toward milestones, and ensuring deadlines are met  
• Handling sensitive information with a high level of discretion and maintain confidentiality in all matters   
• Anticipating executive needs, solving problems proactively, and acting as a trusted advisor or gatekeeper to enhance productivity. 

Person Specifications 
For appointment to this grade a candidate must have: 

• Bachelors Degree in Public Administration, Sociology, Business Administration or its equivalent qualification from a recognized institution; and 
• Proficiency in computer applications;  

Skills and competencies 

• Interpersonal relationship skills; 
• Analytical  and problem solving skills; 
• Report writing skills; 
• Communication skills;  
• Technical proficiency (Expertise in MS Office Suite (Word, Excel, PowerPoint), 
• Google Workspace, project management tools and virtual meeting platforms; and  Discretion and Confidentiality.