Administration Officer at The Kenya BioVax Institute

Job Purpose:        

Implement policies, strategies and guidelines relating to administrative services which include general office services, records, maintenance of office equipment, library, and transport.

Requirements:

• Bachelor degree in any of the following disciplines: - Public Administration, Business Administration, Anthropology or equivalent qualification from a recognized institution;
• Proficiency in computer applications; and
• Fulfill the requirements of Chapter Six (6) of the constitution.

Key Competencies and skills

• Planning and organizational skills;
• Interpersonal skills
• Integrity and professionalism
• Creativity and innovative
• Result-driven
• Communication skills

Job Specification

Key Duties & Responsibilities

• Implement Administration policies, strategies, procedures and guidelines of the Institute and Board decisions on administrative matters;
• Coordinate the day-to-day administrative activities of the Institute;
• Keep and maintain a catalogue of all Institute’s Assets and Properties;
• Prepare and implement a maintenance schedule of all Assets in the Institute;
• Support in the identification of unserviceable and obsolete assets for disposal;
• Fleet management;
• Identify and allocate office space;
• Manage records and documents of the Institute;
• Supervision of outsourced administrative services;
• Facilitate the provision of services during occupation of premises including planned and routine maintenance, redecoration, furnishing, equipping, housekeeping, courier, telephony, beverages amongst others;
• Provide support and guidance on cross-cutting issues such as Drug and Substance among others; and
• Ensure workplace safety and security of office premises and any other area of jurisdiction in liaison with the security function.

Terms of Service

• The successful applicant will be appointed on permanent and pensionable terms.