Administrative Assistant, Boresha Jamii at PATH

PATH Kenya is seeking to recruit an Administrative Assistant for the USAID Boresha Jamii project, who will provide general and administrative support to the administration office and will be responsible for typing of internal and external correspondences, electronic filing, maintaining staff records, office administration, tracking of office equipment and updating the staff leave schedule, as required in addition to tracking payment of utility bills ensuring they are paid promptly.

The Administrative Assistant will be based in Kisumu and will report to the Finance Associate.

This Position is contingent upon award to PATH.

Specific duties and responsibilities:

• Act as a backup to the Receptionist.
• Update the assets inventory data base.
• Prepare departmental reports as required.
• Commodity and stores management experience
• Track payment of utility bills ensuring they are paid promptly.
• Follow-up with vendors on equipment that go for warranty checks and repairs.
• Responsible for stationery and office supplies; ensuring adequate and timely replenishment of supplies.
• Work with the Administrative Officer, source for quotations and provide cost analysis for supplies, equipment and services.
• Facilitate processing of DA1 forms and ensure proper documentation of Invoices. Follow up with vendors for prompt refund of paid VAT.

Required Experience

• Diploma in Business Administration with a minimum of three years of related experience working for a national or international NGO in administrative capacity.
• Proven experience in managing a variety of office functions.
• Good problem solving skills.
• Ability to work in a team environment.
• Good communication skills, both verbal and written.
• Ability to interpret and implement policies and guidelines.
• Proven ability to work on multiple projects with competing deadlines.
• Requires broad cross-cultural experience, understanding and sensitivity.
• Ability to recognize sensitive areas and maintain confidentiality of information.
• Detail oriented, organized, self-motivated, and able to work independently and under pressure.