Administrative Assistant at Bridge Talent Management

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of our office. This role requires excellent communication skills, a strong ability to multitask, and a proactive approach to problem-solving. The Administrative Assistant will work closely with team members, clients, and external partners to ensure seamless coordination and execution of tasks.

Key Responsibilities:

Office Management:

• Maintain and organize office files, documents, and records.
• Manage office supplies and place orders as needed.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.

Administrative Support:

•  Assist in the preparation and formatting of reports, presentations, and other documents.
•  Schedule and coordinate meetings, appointments, and travel arrangements for team members.
•  Manage and maintain executives' schedules.
•  Handle phone calls and correspondence (email, letters, packages, etc.).
•  Assist in the preparation of internal and external documents and reports.

Communication

•  Act as the point of contact between employees, clients, and external partners.
•  Answer and direct phone calls and emails to appropriate parties.
•  Draft and disseminate internal communications.

Data Management:

•    Maintain and update company databases.
•    Prepare and analyze reports as needed.
•    Ensure accurate and timely data entry

Special Projects:

•    Assist in organizing company events, meetings, or conferences.
•    Support various departments with administrative tasks as required

Requirements

• Diploma/Degree in Business Related Course.
• At least 2 years' relevant experience in a similar role.
• Proven experience as an administrative assistant, or office admin assistant.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management skills and the ability to prioritize work.
• Strong organizational and planning skills.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Discretion and confidentiality in handling sensitive information.