Administrative Assistant at Centre For The Study Of Adolescence

Duty Station: Nairobi/Kiambu County Duration: 1 year, renewable contract

Job Purpose

1. Reporting to the Project Coordinator Nairobi/Kiambu County, the administrative assistant will sit in the Thika and Nairobi Project offices and will amongst other roles Support CSA as follows
2. Support in planning of logistics and its implementation across the 10 Ward in Nairobi County and 7 wards in Kiambu County respectively.
3. Support with printing needs at the office levels and supporting the Ward teams with printing and delivery of the same to the safe spaces
4. Support Fumigation and cleaning of Ward offices as well as ward level safe spaces as a measure to mitigate against CIVID–19
5. Receive all visitors and act as the first point of contact for CSA enquiries at the Nairobi and Thika Office
6. Work with procurement office for any necessary project–related procurement
7. Responsible for the compilation, processing and distribution of project products including regular reports.
8. Maintain an up–to–date inventory of all project items and procurement.
9. Maintain relevant databases and filing systems.
10. Support the relationship management of key players in the primary key area activities health care space, strategic partners.
11. Perform any other additional duties as assigned by CSA

Desired Qualifications, Skills and Abilities

1. Diploma in administrative, public relations, communications or equivalent qualifications from a recognized institution.
2. Proficiency in English and Swahili language (written and spoken)
3. Strong documentation/report writing and communications skills.
4. Good interpersonal skills
5. Be a strong team player with excellent interpersonal skills
6. Decisive and able to work with minimal supervision
7. Ability to communicate with Government Officials and other Stakeholders.
8. Computer skills (familiarity with Microsoft Word, Excel and Power Point)