Administrative Assistant at Dandelion Africa

Duties and Responsibilities: 

• Provide administrative support to the offices of the Executive Director (ED) and Chief Operations Officer (COO) to ensure efficient operations
• Receive, make comfortable and direct visitors and clients to the appropriate offices. 
• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Coordinate meetings, conferences, and events, including scheduling, preparing agendas and taking minutes.
• Prepare and distribute memos, letters, reports and other documents as needed.
• Monitor office supplies and replenish inventory for the office of ED and COO as needed.
• Maintain electronic and hard copy filing systems, ensuring accuracy and organization of documents.
• Assist with basic book keeping tasks like preparing requisitions, expense reports and reimbursements for the executives.
• Handle confidential information with discretion and professionalism.
• Any other duties as maybe assigned by your supervisor.

Qualifications

• Diploma in business administration, business management or related studies.
• At least 2 years of proven experience as an administrative assistant or similar role.
• Proficiency in Micro soft suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in data entry and documentation.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion and confidentiality when handling sensitive information.
• Professional demeanour and positive attitude.
• Driving qualifications with a valid driving licence will be an added advantage.