Administrative Assistant at Epiroc

Main Duties & Responsibilities:

• Effectively answer and direct phone calls to the correct department.
• Welcoming and assisting visitors. Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person.
• Preparing documents for meetings. Arrange and coordinate meetings, take and maintain meeting minutes, distribute company correspondence.
• Maintain office equipment. Unsure office equipment is in proper working condition, ordering new office equipment, maintain office supplies and manage inventory.
• Provide general support to managers, employees and visitors. Provide information by answering questions and requests, provide administrative support to ensure operational efficiency.
• Organize Company events such as seminars and business conferences when required.
• Prepare and Organize schedule for air tickets and hotel booking for guests and employees as required.
• Prepare invoices for payments, create purchase requisition.
• Making sure all the office/plant is always clean, take charge of the cleaners in the office.
• Perform other administrative duties as required to support the mission and function of the company

Competences, Skills & Experience:

• Strong verbal communication skills
• Ability to handle complex and confidential information professionally
• Excellent interpersonal skills
• Multitasking capabilities
• Customer Satisfaction

Educational Qualifications:

• Bachelor's degree related to Business Administration / Management or Human Resources Management