Administrative Assistant, Examinations at Africa Nazarene University (ANU)

 Job Ref: Anu/hcd/03/03/26

Job Purpose
Responsible for supporting the examination process by updating students’ records, supporting in arranging examination logistics, and duplication.
Key Duties and Responsibilities:

• Provide support in the process of preparing and publishing trimester grades-point average, academic standing and other percentages to students including the identification of academic high achievers.
• Maintain an updated student grade information in the student records database.
• Collect and organise information from faculty on the marking and grading of student examinations.
• Process information for the timely posting of grades. Provide information for students’ grade related enquiries.
• Pass on information to students and faculty staff on approved examination timetable. Update changes on the examination dates as appropriate.
• Provide support in the pre-moderation and quality review process before confirming readiness of the exam. Collect and organise amendments.
• Provide support in the process of coordinating student examination process by receiving exam question papers, marking schemes and course outlines.
• Maintain latest exam scripts securely and identify scripts in need of disposal as per the disposal policy.
• Arrange necessary infrastructure and logistics for conducting the exam including venue, exam monitor etc.
• Provide the necessary support for the coordination of the secure production and packaging of examination papers based on student numbers.
• Verify the list of graduating candidates and non-qualifying graduating candidates with respective schools.
• Monitor and update the requirements for programmes and identify graduating candidates.
• Coordinate the production of diploma’s and degrees for the graduating students.
• Participate in preparation of graduation guidelines for students; receive and process graduation application forms.
• Facilitate the process of acquisition of academic attire for graduation ceremony. Issue to graduating students/ faculty and ensure their safe return.
• Receive student requests for transcript and process the requests on time.

Academic and Professional Requirements:

• Bachelor’s degree in a relevant field
• Minimum of two (2) year of relevant work experience