Administrative Assistant at Gap Recruitment Services Limited

Key Roles & Responsibilities

• Answering telephone calls and if needed, direct calls to appropriate personnel.
• Welcoming visitors to the office and introducing them to the appropriate personnel.
• Preparing and emailing a report on weekly activities to agents
• Ensure proper filing and easy retrieval of documents, both in hard and soft copies.
• Provide basic and accurate information in person as well as on email.
• Receive sort and distribute daily mail/deliveries.
• Update calendars and schedule meetings the director.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor log-in-book, issue visitor badges).
• Providing a range of reports depending on what is requested by the manager or sales associates.
• Overseeing the general appearance of the office, as well as keeping supplies well stocked.

Key Skills & Qualifications

• Diploma or Degree in relevant field.
• Two (2) years of experience working as an office admin.
• Proficiency in use of Microsoft Word and Excel.
• Experience with QuickBooks is an added advantage
• Good telephone / Reception / handling skills
• Possess very strong interpersonal relationship and skills.
• Perfect time management skills to ensure services to guests are not delayed.
• Possess good interpersonal skills, vibrant attitude and amicable personality
• Men are also encouraged to apply.