Administrative Assistant – HR at Kenya Conference of Catholic Bishops

JOB PURPOSE

The Administrative Assistant – HR will Support the Program in carrying out the day-to- day human resource administrative duties to ensure effective and efficient operations of the Program.

KEY RESPONSIBILITIES

• Handle official documents for human resources (mails, reports, correspondence, memos, etc.
• Maintaining Human Resource department database and files.
• Coordinating the recruitment process.
• Organize meetings and taking minutes of the commissions
• Follow up on action items specified in the minutes
• Maintain the schedule of engagements and itineraries of the National Executive Secretary and other officers and the calendar of events of the Commission
• Support in arrangement of workshops
• Maintain an up-to-date mailing list of existing and potential contacts
• Treat all confidential information and documents with utmost sense of responsibility
• Raise requisitions for office requirement
• Receive and answer phone calls, take messages and receive visitors
• Coordinate with program’s department’s staff to ensure information flow.
• Maintain appointment diary either manually or electronically.
• Maintain utmost confidentiality

Minimum Qualifications, Experience & Skills

• Diploma in Human Resource / Business Administration
• At least two years experience in a similar position
• Proficiency in Microsoft Office
• Good communication & interpersonal skills
• Ability to multitask, prioritize tasks & good time management
• Excellent organizational skills
• Ability to relate well with all cadres across the organization