Administrative Assistant Intern at African Population And Health Research Center (APHRC)

Duties/Responsibilities:

• Support the Medical Oxygen project as guided by the project manager and respond to queries in his absence;
• Schedule appointments for the Program Manager and other members of the team as necessary;
• Coordinate meetings of the program, including preparing documentation and taking minutes as necessary;
• Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;
• Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
• Coordinate conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements; and
• Perform any other tasks required to advance the project and the division’s objectives.

Qualifications, experience and skills:

• Diploma in Business Administration or related field; should have graduated in the last six (6) months or otherwise be at an advanced stage of their study program.
• Proficiency in MS Office Suite.
• Good oral and written communication skills in English. Knowledge of French will be a plus.
• Good planning, financial and organizational skills.
• Ability to assess priorities and manage competing demands with minimum supervision.
• Excellent interpersonal skills.

Closing: 24 Februrary 2023