Administrative Assistant/Social Secretary at Gap Recruitment Services Limited

Key Roles & Responsibility

• Booking appointments for the Ambassador and Head of Development Cooperation
• Liaises with the Ambassador about events and meetings and making follow-ups
• Manages guest lists and maintains contacts with other Embassy
• Creating and Updating Diplomatic directory
• Support the Section’s travel logistics
• Provides support on protocol matters (such as note verbal’s and permits)
• Assists in translation of documents into Somalia language
• Monitoring Somali social media and news and alert Head of Mission to issues of interest to Embassy
• Acting as translator for the Somalia Section if and when needed
• Performs other admin tasks as may be required by the Section

The above tasks are performed in a team. The work requires close cooperation with all sections at the embassy, as well as with external parties. Applicant would need to be flexible in regards to working hours in order to accommodate Head of Mission varied schedule.

Skills, Qualifications & Experience

• Degree/diploma in administration, hospitality or other field related to the post
• Minimum (5) five years of experience in administrative work.
• Good drafting, writing and reporting skills with strong attention to details
• Very good organizational and time management skills and commitment to on-time delivery
• Fluent in English and Somalia, both written and spoken
• Strong team working skills; understanding the need to build and maintain contacts and networks within and outside the Embassy
• Punctual & Responsible
• Ability to work with social media
• Proficiency in basic MS Office programs: Word, Outlook, Excel etc.