Administrative Assistants Grade 7/8 - 3 Positions at University of Kabianga

UoK/IN/01/05/23
Requirements;

• A Bachelors’ degree from a recognized University
• Proficiency in computer applications packages
• C3 (I) or post graduate diploma will be an added advantage
• At three (3) years of service/ experience at University of Kabianga.

Duties and Responsibilities

Administrative Assistants shall work under the general guidance of more experienced administrators at Faculty, Schools, and Academic & Administrative Division of the University where he/she will be exposed to broad Administrative duties which includes but not limited to:

• Organize for meetings (issue nBtice)
• Preparing the agendas for meetings
• Prepare documentation for meetings
• Take accurate minutes in various committees
• Maintain records
• Supervision of secretaries and Clerk under them
• Ensure maintenance of cleanliness and equipment in their offices
• Ensure provision of furniture and other equipments
• Ensure provision of meals for meetings
• Prepare procurement plans
• Compile reports
• Provide technical advice fo the Chair of a meeting
• Ensure functioning of clocking in/out registers,
• Ensure functioning of complaints and complaints
• Assist in the implementation of administrative functions of the division/ Department or school.
• Any other relevant duties as may be assigned to them by the supervisor.