Administrative Associate at United Nations Development Programme (UNDP)

Duties and Responsibilities

Summary of Key Functions:

•  Support to effective cost recovery, administrative and logistical support
•  Support to effective coordination and communication processes
•  Support to knowledge building and knowledge sharing

Ensures effective cost recovery, administrative and logistical support focusing on achievement of the following results:

•  Full compliance of administrative activities with UN/UNSOS rules, regulations, policies and strategies
•  Prepares, customizes and distributes Somalia based UN Agency medical reports for recovery processes.
•  Submits and tracks cost recovery activities of UNSOS direct insurance claims.
•  Performance of buyer role in UMOJA for cost recovery activities
•  Assists in bank reconciliation procedures in the absence of the CSCU finance assistant.
•  Participation in the guiding and training new staff and healthcare provider in medical reporting mechanisms.

Ensures, effective coordination and communication focusing on achievement of the following results:

•  Liaison for all Somalia based UN agencies, responding to all medical related inquires by entities.
•  Organizes meetings with the clients/Entities for disputes account and reconciliation.
•  Coordinates extensively with internal and external medical services team members both at Nairobi, in the field and the medical insurance provider.
•  Co-ordinates with finance focal point to ensure updated bank reconciliation reporting.
•  Organizes meetings with the medical insurance provider representative, finance team and CSCU Supervisor to update on reimbursements.
•  Sound contributions to knowledge networks and communities of practice

Required Skills and Experience

Education:

•  Secondary School Certificate
•  University bachelor’s degree with an additional three (3) years in business administration, international relations, or finance or related field.

Experience:

•  Minimum 3 years with a bachelor’s degree OR six years with secondary education of functionally related professional experience within UN system in administrative management, coordination with UN agencies, non-UN entities including embassies, NGOs and vendors.
•  Experience in the preparation of large number of billing documents, familiar with ERP system in sales & distribution module and excellent communication skills.
•  Knowledge of PRINCE 2, UMOJA service delivery, logistics & distribution and operations & management
•  Liaise with Insurance companies and ensure the Direct claim insurance reimbursement.
•  Experience to communicate medical service providers for the direct claim submission and follow up with additional inquires on medical claims.
•  Expected Demonstration of Competencies