Administrative Coordinator at Nathan Digital

Responsibilities:

Reception Management:

• Greet and assist visitors in a professional and friendly manner.
• Answer and direct incoming phone calls to the appropriate personnel.
• Handle incoming and outgoing mail and packages.

Calendar Management:

• Maintain and organize executives' calendars, scheduling appointments and meetings as needed.
• Coordinate and confirm appointments, ensuring all parties are well-informed.

Flight Bookings:

• Arrange domestic and international flight bookings for employees as required.
• Ensure travel itineraries are communicated clearly and in a timely manner.

Day-to-Day Support:

• Provide administrative support to various departments as needed.
• Assist in organizing and coordinating company events and meetings.
• Order and manage office supplies, ensuring stock levels are maintained.
• Handle general inquiries and direct them to the appropriate individuals.

Task Coordination:

• Manage and prioritize multiple tasks efficiently.
• Coordinate with various teams to ensure seamless workflow.
• Track and follow up on pending tasks to ensure completion.

Requirements:

Experience:

• Proven experience as an administrative coordinator or in a similar role.
• Familiarity with handling reception duties and managing calendars.
• Experience in coordinating flight bookings and travel arrangements.

Organizational Skills:

• Exceptional organizational and multitasking abilities.
• Strong attention to detail and accuracy in completing tasks.

Communication Skills:

• Excellent verbal and written communication skills.
• Ability to interact professionally with internal and external stakeholders.

Tech-Savvy:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office equipment and basic troubleshooting.

Proactive Attitude:

• Ability to anticipate needs and take initiative to address them.
• Adaptability and flexibility to handle changing priorities.

Preferred Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Previous experience in a similar role within Kenya.
• Fluency in English.