Administrative Officer (Examination Section)    at Kirinyaga University

GRADE 8    KyU/NT/071/07/2021

Duties and Responsibilities

• Ensure safe custody of examination documents and records.
• Receive pass lists from academic departments. This shall include scanning and filing copies in safe custody.
• Photocopying, collating, packaging and dispatch of University examinations.
• Processing examination results, registration of supplementary examinations and registration of repeat units.
• Secretariat to Senate and Deans Board of Examiners, Student disciplinary committee and Graduation committee.
• Schedule teaching venues in the system and generate an overall University teaching timetable.
• Ensure transcripts are generated on time.
• Prepare examination office procurement plan and budget for a financial year in consultation with the Examination Office.
• Processes store requisition and purchase requisition of office items.
• Perform any other duty assigned from time to time by the supervisors.

Requirements

• Bachelor’s degree in Social Sciences from a recognized institution.
• Should have knowledge and experience in using computerized management information systems applications and tools.
• Three (3) years’ working experience in administrative duties.

Terms and conditions of service

1. Successful candidates will be offered a competitive remuneration package.
2. Employment will be on Permanent and Pensionable terms except for Tutorial Fellows.
3. Those with degrees from foreign universities should attach certificates of equation and recognition of qualifications from Kenya National Qualifications Authority.
4. Applicants must meet requirements of Chapter Six of the Kenya Constitution, 2010