Office Administrator I at Affordable Housing Board (AHB)

Key Responsibilities

The duties and responsibilities of Office Administrator I will entail:

• Taking oral dictation;
• Managing e-office;
• Word and data processing;
• Operating office equipment;
• Attending to visitors/clients;
• Taking minutes and transcribing into official internal letterheads and templates;
• Handling telephone calls and appointments;
• Maintaining office diary and travel itineraries;
• Ensuring the security of office records, equipment, and documents, including classified materials;
• Coordinating schedules of meetings and appointments;
• Preparing responses to simple routine correspondence;
• Establishing monitoring procedures for the record-keeping of correspondence and file movements;
• Maintaining an up-to-date filing system in the office;
• Ensuring security, integrity, and confidentiality of data;
• Managing office protocol and etiquette;
• Managing petty cash;

Requirements & Qualifications

For appointment to this level, a candidate must have:

• Cumulative service period of three (3) years’ work experience at the grade of Office Administrator II or in a comparable position.
• Bachelor’s degree in any of the following disciplines:- Secretarial Studies; Business and Office Management or equivalent qualification from arecognized institution;

OR

• Bachelor’s degree in Social Sciences plus Diploma in Secretarial Studies from a recognized institution;
• Certificate in Secretarial Management Course lasting not less than three (3) weeks from a recognized institution;
• Proficiency in computer applications; and
• Show merit and ability through work performance and results.