Administrative Officer (Training Support) at University of Nairobi

The Position Description

The Center for Epidemiological Modelling and Analysis (CEMA) at the University of Nairobi seeks to appoint a dedicated Administrative Officer (Training Support) with a passion for health research and strong organizational skills. This role involves providing administrative and logistical support for CEMA’s research and training activities. They will ensure the seamless execution of training programs by managing schedules, coordinating resources, and overseeing training-related documentation. Additionally, they will support training participants with logistical travel arrangements, coordinate faculty and trainers, and manage training venues to facilitate effective learning experiences.

Position Responsibilities

• Assist in the planning, organization, and execution of training sessions, workshops, or seminars
• Coordinate with internal and external trainers, participants, and stakeholders to ensure training activities are scheduled and communicated effectively
• Handle the logistical aspects of training programs, including coordinating travel and accommodation arrangements for trainers or participants
• Prepare materials and handouts for each training session
• Maintain accurate records of training sessions, including attendance, evaluation forms, and feedback from participants
• Keep track of CEMA’s training schedules
• Send out communication such as invitations, pre- and post-training surveys to participants
• Serve as the point of contact for trainers and other stakeholders regarding training schedules and requirements
• Assist in preparing reports on training activities, including participation rates, feedback, and outcomes
• Support the evaluation process for trainings by gathering participant feedback and assisting with the analysis of training effectiveness
• Working with the center’s administrative team to provide administrative an doperational support for the team

Position Requirements

• Bachelor’s degree in Business Administration, Management, or an equivalent field
• At least two (2) years’ experience as an administrator in a busy environment
• Experience working in health research capacity-building projects
• Excellent planning and organizational skills and multitasking abilities and a problemsolving attitude
• Excellent communication skills, both written and verbal.
• Good computer skills with proficiency in Microsoft packages
• Must be a self-motivated and reliable person who can work with minimal supervision
• Ability to work collaboratively with a diverse team in a multidisciplinary work environment