Administrative Officer at United Nations Environment Programme (UNEP)

Responsibilities

HUMAN RESOURCES MANAGEMENT

•  Initiates and coordinates actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures.
•  Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
•  Represents the Department/Unit at Departmental Panels and appointment bodies.
•  Reviews post incumbency reports for purposes of vacancy management and staffing table control.
•  Leads, oversees and coordinates the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.

BUDGET AND FINANCE

•  Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources. eI4iuwc vf9c7
•  Monitors and controls budgetary allocations through regular reviews; drafts routine and ad hoc outputs; and provides effective monitoring reports and data. Identifies deviations from plans and proposes corrective measures.
•  Establishes and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.

GENERAL ADMINISTRATION

•  Implements and monitors support services, including procurement of supplies and services; transport, travel and traffic, communications, engineering and information technology support; and provision of local utilities and service requirements.
•  Supervises a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues.
•  Produces major/complex reports for management.
•  Provides expert guidance and leadership to more junior staff.
•  Performs other related duties as required, e.g., reviews of Secretariat offices and departments at headquarters/missions, operational travel programme, adequacy of departmental space requirements, and technology requirements.
•  Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
•  Performs other related work as required as requested by the Chief for the combined administration of the Industry & Economy and the Climate Change Divisions.

Education

• Advanced University degree (Master’s degree or equivalent) in business administration, or a related field, is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of seven years of progressively responsible experience in project / programme administration, budget and finance management, is required. Experience in human resources is required. Experience within the UN system or other international or public sector organization is desirable. Two (2) years or more of experience in data analytics or related area is desirable

Languages

• English and French are working languages of the United Nations Secretariat. For the position advertised fluency in English is required. Knowledge of French is desirable. Knowledge of another UN official language is desirable. NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and " Knowledge of" equals a rating of" confident" in two of the four areas.